PAN Card for HRA Exemption

According to a government notification, PAN card information will now be required when filing HRA (House Rent Allowance) claims returns by employees. The government has stated that the landlord’s PAN card details will have to mentioned on the exemption form in case of house rent exceeding Rs. 1 lakh in a year.

What is HRA Allowance?

The HRA or House Rent Allowance is a subset of an employee’s salary which is provided to cover the cost of accommodation up to a certain percent. As the employee would be spending this amount on accommodation, the government does not expect the employee to pay tax on this amount and the employee can claim a tax exemption for the HRA amount.

As per the prevailing rules, HRA exemption can be claimed for the following amounts:

  • On the actual HRA received.
  • Balance of rent paid over 10% of the employee’s total salary.
  • Up to 50% of the salary if the employee resides in Mumbai, Delhi, Kolkata or Chennai. The percentage is 40% for other cities.

Change in Tax Laws – Pan Card of Landlord for HRA Exemption

According to an earlier notification, the landlord’s PAN card details were to be mentioned in the form when filing a tax exemption for HRA if the annual figure was above Rs. 1, 80, 000.

However, in 2013, the government released a new circular stating that PAN details had to be mentioned for HRS exemptions for amounts above Rs. 1,00,000.

Reason for Change in Law

The government reduced the figure that employees could file HRA exemptions for, without their landlord’s PAN details, in 2013. The reason for this is listed below:

Employees submitting fake rent receipts in order to claim exemption:

There have been cases where employees submit fake rent receipts in order to claim the HRA exemption. As the exemption figure rises with the employee’s salary, employees who do not pay rent, too, attempt to claim the HRA exemption to avoid paying tax on the amount.

There are also cases where employees submit fake receipts that are higher than the amount they actually pay as rent.

By including the landlord’s PAN card details for HRA exemption claims that total over Rs. 1 lakh per annum, the government will be able to ascertain if the employee is actually paying the amount in question.

Landlords Not Paying Tax on Rental Income:

The government has found that a number of individuals who lease properties and collect rent do not pay tax or declare this income in their tax return. As a way to ensure that individuals declare this income, the government has made it mandatory for renters to include the PAN details of the landlord in exemption claim form, so they can check if the landlord is declaring the rent as income when filing tax returns.

New Law Perquisites

As per the law in force, all employees who declare HRA of above Rs. 1, 00, 000 a year will be required to submit their landlord’s PAN details when claiming exemption.

The employee is required to submit a form, known as the PAN Card Declaration from Landlord along with the tax exemption claim form. The PAN Card Declaration from Landlord is to be printed on A4 size blank paper and is to include the following:

  • An undertaking from the landlord stating his/her name.
  • Confirming that the property has been given on rent to the employee.
  • Address of the property given on rent.
  • Amount the employee is paying as rent.
  • The landlord’s PAN card number.
  • The landlord’s name and address.
  • Landlord’s signature.

In case the landlord does not have a PAN card, the employee is to submit a declaration by the landlord stating he/she does not possess a PAN card.

In the case of landlords who refuse to provide PAN card details or sign the declaration, the employee can write to the Income Tax department and request for the landlord’s PAN card information (by providing information relating to the reason and the landlord’s personal details).

Penalty for Non-Submission of Documents

If the employee claims HRA for amounts above Rs. 1, 00, 000 without submitting the required documents and declaration, the employee will not receive the tax exemption. The HRA amount will be clubbed with the employee’s salary and taxed according to relevant tax slab.

Tax deductions of House Rent Allowance (HRA)

The House Rent Allowance (HRA) is given by an employer to his/her employees to meet rental expenses. The HRA is taxed under the head ‘Income from Salaries’. The HRA is designed to give the employee tax benefits for meeting accommodation expenses. The HRA is given only to salaried employees, self-employed individuals may not claim for HRA. The HRA is regulated by Section 10(13A) of the Income Tax Act. A part of the HRA is exempt from taxes through provisions in Section 10(13A). The taxable income of the individual is determined by deducting the HRA exemption from the total income of the individual. The HRA is fully taxable if the employee is not staying in a rented accommodation.

Eligibility for tax benefit on HRA

The HRA exemption is only applicable to salaried individuals who have HRA as a component of their salary and are residing in a rented accommodation. Self-employed professionals are not eligible for the tax benefit on HRA.

Amount of Exemption

  • The amount of deduction available will be the minimum of the following amounts:
  • The actual HRA received
  • 50% of the basic salary plus Dearness Allowance (DA) for employees in metropolitan areas and 40% of the same for individuals from non-metropolitan areas
  • Actual rent paid less 10% of the salary

Documents Required

  • Rent receipts for the preceding months
  • Rent agreement with the owner of the house
  • If the rent exceeds Rs.1,00,000 annually the employee should obtain a copy of the landlord’s PAN and submit it to his/her employer

Special scenarios

  1. Rent being paid to family members
  2. The person claiming the tax benefit should not own the premises being rented out. If an individual is paying rent to his/her parents, he/she may claim a tax deduction on HRA. But, the assessee may not claim a deduction of HRA is he/she is paying rent to his/her spouse. Due to the nature of a marital relationship it is considered that the individual will be renting the property out with his/her spouse.

  3. Employee is a property owner, but lives in a different city
  4. An individual can avail tax benefits for both ‘interest paid on home loan’ and well as ‘principal amount paid for home loan’ and HRA, in case he/she is living in a rented accommodation.

Employees paying rent but not receiving HRA (Section 80(GG))

Some employees do not receive HRA and self-employed individuals may not claim for a tax deduction on HRA. Section 80(GG) of the Income Tax Act allows for deductions under these conditions.

Amount of exemption

Section 80(GG) allows for the least of the following to be exempt from tax:

  • Rent paid over 10% of the total income of the employee
  • 25% of the total income
  • Rs.5,000 per month

The total income for deductions under Section 80(GG) is calculated by deducting the long term capital gains, the short term capital for which the Securities Transaction Tax (STT) has been paid and deductions under Section 8(C) and 80(U) from the gross total income of the individual.


  • The individual, the spouse of the individual, the minor child or the Hindu Undivided Family (HUF) should not own any accommodation where the assessee resides.
  • If the individual or the HUF owns any property from which rent is collected, they are not eligible for deductions.

An individual who is claiming for deductions on interest of home loan or principal amount of home loan paid or HRA may not claim for deductions under Section 80(GG).


News About PAN Card for HRA Exemption

  • Things To Remember About HRA Exemption

    House Rent Allowance (HRA) is commonly filed by salaried employees who stay in rented homes in order to save taxes. HRA can be filed by submitting a legitimate rental agreement between the tenant (employee) and the landlord. This document should contain details about the rental contract and breakup of the utility bills. In case of shared accommodation, it is advised to mention the split in the rent along with the utility bills. It is recommended that rental payments be made digitally to have a record of the transactions. The portion of HRA is not tax deductible for the outstanding 10% of the salary per annum. This is also applicable to 50% of the income if the rented space is situated in New Delhi, Kolkata, Chennai and Mumbai, and 40% if the house is not located in these cities.

    5 September 2018

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