Application of PAN is an easy and convenient process which can be achieved both online as well as offline. All eligible entities can apply for Permanent Account Number or PAN. As easy as the application process for PAN sounds, there are numerous cases of rejection of PAN application almost every day. PAN applications gets rejected most often, due to wrong or incomplete document submission. There are also times when the information furnished in the PAN application form does not match with the documents submitted and hence the application is rejected. Both individuals as well as collective entities like agencies, companies, HUFs, trusts etc. face issues of PAN application rejection.
Also, the rejection of PAN application due to a discrepancy in application form or documents can arise for online as well as for offline PAN applications. The basis of rejection for any application form follows the same norms for both online platforms, i.e. for both NSDL and UTIITSL. Listed below are few reasons why your PAN application may get rejected and points which one should be careful of while filling the PAN application form.
Discrepancy in the PAN application form
PAN application form that is form 49A and form 49AA have various fields that need to be filled by the PAN applicant. These include personal details such as name, age, gender, date of birth, address etc. While specific columns are designated to fill in the required fields, there are times when an applicant can fill these details wrongly. For example, if the name entered by you in the application form has a different spelling than which is there in your identity proof then there are high chances that your PAN application will get rejected.
Discrepancy in the supporting documents submitted
A lot of times, the documents that are posted to the PAN department as address or identity proofs, are not printed clearly enough for the authorities to recognize these as valid proofs. Also, there are times when, the documents that are required for identity proof are not furnished and some other document is attached. In such cases, the application form for PAN is rejected by UTIITSL or NSDL wherever the applicant has applied for PAN.
Points to keep in mind in order to avoid rejection of PAN Application
There are certain points which if kept in mind can help you avoid your PAN application, rejected. Let us look into each of these points one by one.
Do not use initials while filling up the “name” fields in the PAN application form
The most important rule is not to use initials when specifying your name in the PAN application form. This one single point has been troubling the largest number of PAN applicants. This is because in a country like India, there are various societies which use initials instead of writing the surname or the middle name. Now the catch here is if you have been writing initials in all your identity proofs and high school certificate and have filled in the full name in the PAN application form, then the two names would not match and the application will get rejected. On the contrary, if you write your initials (as in other supporting documents) then also the application form will get rejected since the PAN database does not accept initials in the name field. The best way to go about this is to visit the PAN office and get this issue resolved since, as of now, the ambiguity has not been resolved for online applications at NSDL as well as UTIITSL.
HUFs are required to fill in their full first, last and middle names. In case of companies, the name should be written in full and all short forms should be eliminated. For e.g. writing “Ltd.” Instead of “Limited” is wrong.
Do mention your PIN code in the application form
Most people have a tendency to ignore filling in pin code while citing their address. Since, PAN card is dispatched by post, it is really important for PAN applicants to mention their PIN codes on the application form. Without a proper PIN code, the PAN application will almost always get rejected.
Phone numbers should contain ISD and STD codes
Landline numbers filled in the PAN application form should contain the ISD as well as STD codes. Similarly, mobile numbers should also contain country codes. This makes it easy for the PAN furnishing authorities to contact PAN applicants in case the need arises.
Furnish valid supporting documents
There are three distinct set of documents that are required for issuing of PAN. First is the proof of identity of the applicant, second is proof of address for dispatch of PAN card and third is the proof of age. The best way to furnish the correct documents is to go through the list of valid documents hosted on the NSDL or UTIITSL website and then choose the ones that are available with you. Taking copies of these documents and sending them within the expected timeframe will ensure that you do not lose the application fee which you pay at the time of submitting the online PAN application form.
Keeping in mind the above few points goes a long way in eliminating any chances of PAN application being rejected. Apart from these, writing in clear block letters and making sure all mandatory fields are furnished also are steps that should be ensured to avoid rejection of PAN application. For online PAN application, the system is developed in such a way that it prompts the user for almost all possible cases of errors. For example, the form will not get submitted unless all mandatory fields are marked. Also, if in the field of name, digits are entered, then also the system will prompt the user for an erroneous input. This makes online submission far easier than offline filling of PAN form.
However, even offline filling of PAN is not that difficult since most of the time, there are agents who get PAN card issued for individuals and other entities.