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  • Vehicle Registration Details In India

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    In India, a person cannot drive a two-wheeler or car in public areas if the vehicle has not been registered with the vehicle registration authorities in India as per Section 39 of the Motor Vehicle Act 1988. Any vehicle should bear the registration plate or registration mark clearly and carry the vehicle registration certificate along with them at all times while driving the vehicle.

    Vehicle Registration Details
    Vehicle Registration Details in India

    As far as the two-wheelers are concerned, the number plate of the vehicle shows certain vehicle registration details. The two letters in the beginning of the number plate denote the state in India where the vehicle is registered. For example, KA for Karnataka, MH for Maharashtra, DL for Delhi, AP for Andhra Pradesh and so on. After the state code, the next two numbers denote the code of the RTO (Regional Transport Office) where the vehicle has been registered. The next four numbers in your number plate are is the registration number assigned to you. This number always ranges from 0001 to 9999. After all the numbers in the range are allocated, an alphabet is added to the number and the series is used again.

    Important Facts Pertaining To Vehicle Registration In India

    • The certificate of vehicle registration is valid for a period of 15 years post which it needs to be renewed in every 5 years. The registration would be renewed subject to vehicle inspection and road worthiness.
    • The validity of a temporary vehicle registration certificate is one month. In an instance when the motor vehicle is a Chassis and the body of the vehicle is not attached, the registering authority may extend the validity.
    • The registration or renewal of registration of the vehicle can be denied if the registration authorities are not satisfied with the documents and details provided by the applicant and have a reason to believe that the vehicle is stolen or does not meet the required safety standards or emission norms.
    • The vehicle registration done in any state in India done according to the rules and regulations as per the Motor Vehicles Act is valid and effective across all states and Union Territories in India.
    • A vehicle can be used in any other state without any hassles for a maximum period of 12 months, post which it must be re-registered in the state where it is being used. For instance, if your two-wheeler is registered in Karnataka and you move from Bangalore to Pune for any reason, after 12 months, you will need to get your vehicle re-registered in Pune and get the MH registration number.
    • For transfer of vehicle registration from one state to another, a No Objection Certificate (NOC) is required to be obtained from the RTO where your vehicle has been originally registered.

    Registration Process For New Two Wheelers/Cars/Private Vehicles

    The registration of a new vehicle involves inspection of the vehicle and its features such as the cubic capacity of the vehicle, type of vehicle (commuter/sportbike/cruiser/superbike) and more. The important documents required to be submitted for vehicle registration are as follows:

    • Vehicle Registration Application Form Number 20
    • Form No. 21 and original sale certificate of the vehicle sold by the dealer received at the time of vehicle delivery.
    • Original invoice of vehicle purchase
    • The certificate of roadworthiness provided by the dealer or manufacturer at the time of delivery of vehicle in Form Number 22.
    • Valid vehicle insurance document or the attested copy of insurance document
    • Duly signed Form No.34 if the vehicle has been purchased on hypothecation
    • Valid Residence proof
    • Custom Clearance Certificate for imported vehicles
    • Chassis Number Pencil Print
    • Certificate Of Fitness for Transport Vehicles
    • Duly filled Form Number 22 for Transport Vehicles
    • Vehicle registration fee
    • Special fee for registration of fancy number (if applicable)
    • Payment of applicable road tax

    One the documents are submitted to the Registering and License Authority (RLA) and fees are paid, the applicant will receive a registration fee slip on that day itself. The fee slip could be taken as proof of registration until you receive the registration certificate. The certificate of registration can be received after depositing the registration slip on any subsequent day. Vehicle numbers are assigned to the vehicles after due approval by the RLA.

    Documents Required For Re-registration Of Vehicle

    • Application Form Number 20
    • NOC from the original vehicle registering authority in Form No. 28
    • NOC from the financer in case the vehicle has been purchased on a loan.
    • Residential proof
    • Fee Receipt
    • Valid Insurance document (attested copy)
    • Applicable fee for Token Tax and Re-Registration

    In some Indian states, re-registration of vehicle is subject to getting a clearance from the National Crime Record Bureau. Thankfully, the concerned transport department makes the required arrangements by themselves and you do not have to apply for a clearance certificate separately. All private vehicles (cars, bikes, scooters and other vehicles for personal use) must be registered again after 15 years from the date of registration of the vehicle. The re-registration of the vehicle will make you eligible to ride or drive the vehicle for 5 more years without any hassles. However, the re-registration is subject to the inspection of the vehicle. The vehicle must be road-worthy and should meet the prescribed emission standards.

    List of Application Forms Under Various Categories

    Vehicle Registration Form
    Application for vehicle registration Form 20
    Intimation of loss or damage of the certificate of registration and application For the issue of duplicate RC Form 26
    Application for issue of new registration number Form 27
    Application for NOC (No Objection Certificate) Form 28
    Notice of transfer of ownership of a vehicle Form 29
    Report of transfer of ownership of a vehicle Form 30
    Application for the Transfer of Ownership in the name of the person getting the possession of the vehicle Form 31
    Intimation of change of address to be changed in the RC Form 33
    Application for recording an agreement of Lease/Hire-Purchase/Hypothecation subsequent to registration of the vehicle Form 34
    Notice of termination of an agreement of lease/hire purchase /hypothecation Form 35
    Application for issue of a fresh Registration Certificate in the name of the financing agency Form 36
    Declaration to be filled by a person who does not have PAN Form 60

    Things To Know About Vehicle Registration Details In India

    As per the regulations of the Motor Vehicles Act of 1988, a motorised vehicle in India cannot be used without a valid registration certificate. The motorised vehicles in India are assigned unique registration numbers based on the state and locality they are registered in. Vehicle registration numbers are issued by the Regional Transport Offices (RTO) in the respective state. All vehicles are bound to place vehicle number plates in the front and back of their vehicles. Following are some of the guidelines with respect to installing number plates.

    • Number plates are required to use modern Latin letters and Arabic numerals. There are other restrictions with respect to fonts as well.
    • Vehicle number plate should be lit up at night
    • In some states, vehicles bearing number plates from other states are barred from using the vehicles in restricted areas.

    Format For Vehicle Registration Number Plates In India

    • Vehicle number plates for motorised two-wheelers and private cars should have black letters on a white background (Example: KA-03-HA-1985).
    • Vehicles for commercial use such as buses, taxis, and others should have black letters on a yellow background (Example: MH-19-AG-5465).
    • For commercial vehicles that are available on a rental basis for self-driving, the plates should have yellow letters on a black background (Example: AP-29-BH-8545).
    • For motor vehicles that belong to foreign consulates, the number plates should have white letters on a light blue background (Example: 21 UN 12).
    • For official vehicles that are used by the state governors or President of India and state governors, license plates are not required. These vehicles must have the emblem of India embossed in gold on a red plate.

    Components of A Vehicle Registration Number

    A vehicle registration number consists of four important components:

    1. The first two letters in a vehicle number plate indicate the Union Territory or state where the vehicle is registered.
    2. The subsequent two numbers represent the code of the district where the vehicle is registered. As the volume of vehicle registration is high, the numbers are also attributed to the local RTO code.
    3. The next 4 digits on a number plate are the vehicle registration number assigned to a vehicle. These numbers generally fall in the range of 0001 to 9999. Once all the numbers from this range are assigned. Two additional alphabets are added to the number plate and the range continues.

    Vehicle Registration Process In India

    For registration of a new private/non-commercial vehicle in India, an application is required to be made in CMV Form 20 and submitted at the RTO in your area. The applicant must submit the sales certificate, roadworthiness certificate, print of chassis number, and other documents along with the application and pay the one-time road tax and registration fee to complete the process. The registration number is allotted after vehicle inspection by the designated officer at the RTO.

    Following is the list of documents required for the purpose:

    1. Form 20 (Additional photocopy in case of hypothecation)
    2. PUC (Pollution Under Control) certificate and Roadworthiness certificate
    3. Duly filled Form 22 from the manufacturer of the vehicle
    4. Sales certificate in Form 21
    5. Insurance Certificate of the vehicle
    6. Address proof of the vehicle owner (one of the following):
      • Ration Card
      • Voter ID Card
      • Aadhar Card
      • LIC Policy
      • PAN Card
      • Affidavit by the vehicle owner (attested by an Executive, Notary, or a First Class Judicial Magistrate)
    7. Passport sized photos (3 Copies)
    8. Temporary Registration Certificate (In case of temporarily registered vehicles)
    9. Lifetime tax for private/non-transport vehicle

    RTO Code: India Vehicle Registration Number Plates

    Following is the list of state and Union Territory rto codes for vehicle registration:

    State or Union Territory RTO Code State or Union Territory RTO Code
    Andaman and Nicobar Islands AN Lakshadweep LD
    Andhra Pradesh AP Maharashtra MH
    Arunachal Pradesh AR Meghalaya ML
    Assam AS Manipur MN
    Bihar BR Madhya Pradesh MP
    Chhattisgarh CG Mizoram MZ
    Chandigarh CH Nagaland NL
    Daman and Diu DD Odisha OD
    Delhi DL Punjab PB
    Dadra and Nagar Haveli DN Puducherry PY
    Goa GA Rajasthan RJ
    Gujarat GJ Sikkim SK
    Haryana HR Tamil Nadu TN
    Himachal Pradesh HP Tripura TR
    Jharkhand JH Telangana TS
    Jammu and Kashmir JK Uttarakhand UK
    Karnataka KA Uttar Pradesh UP
    Kerala KL West Bengal WB

    Process For Change of Address In Registration Certificate

    If you wish to change your vehicle registration address, here is the list of documents you need to submit for change of address in Registration Certificate.

    1. Form 33
    2. Original RC (Registration Certificate) of the vehicle
    3. Copy of insurance document (Duly attested)
    4. Attested photocopy of proof of address on whose name the vehicle is registered
    5. Attested photocopy of the PUC (Pollution Under Control) certificate
    6. Attested photocopy of PAN Card or Form 60 & 61 (as required)
    7. To initiate change of address in vehicle RC in case the vehicle has been purchased through, an NOC (No Objection Certificate) from the financer is required for change in RC address.

    Procedure for Transfer of Ownership In Registration Certificate

    For transfer of vehicle ownership, an application has to be made to the concerned Registration Office where the vehicle has been originally registered. The following documents are to be submitted along with the application:

    1. Original (RC) Registration certificate
    2. Duly filled Form 29 along with duplicate copy (one copy should be attested)
    3. Duly filled Form 30 along with duplicate copy
    4. Attested copy of insurance document
    5. Attested copy of proof of addresser to whom the vehicle needs to be transferred
    6. Attested copy of PUC (Pollution Under Control) Certificate
    7. Payment of applicable fee
    8. Attested photocopy of PAN Card or Form 60 & 61(as required)

    Transfer of Vehicle Ownership in case of death of the registered owner:

    In case of the death of vehicle owner, the application for re-registration has to be made by the legal heirs of the deceased vehicle owner. Here is the list of documents needed for the same:

    1. Original (RC) Registration certificate of the vehicle
    2. Form 30 & Form 31 with duplicate copies and NOC from the financier if the vehicle has been purchased through finance
    3. Death certificate of the registered owner for verification
    4. Legal Heir/the persons getting the succession Certificate issued by the competent authority
    5. Affidavit by the applicant and from the other heirs relinquishing the right in favour of the applicant
    6. Attested copy of insurance document
    7. Attested copy of proof of addresser to whom the vehicle needs to be transferred
    8. Attested copy of PUC (Pollution Under Control) Certificate
    9. Payment of applicable fee
    10. Attested photocopy of PAN Card or Form 60 & 61(as required)
    11. Verification of vehicle on Form 20

    For Commercial Vehicle in addition to above:

    1. Document of permit surrender
    2. Challan clearance from Traffic department and enforcement department
    3. Fitness Certificate
    4. Tax clearance certificate from the concerned authority

    Procedure for Endorsement of Hypothecation on Registration Certificate: 

    If the vehicle was purchased on finance, it must be endorsed in the vehicle RC. The following documents are required for the same:

    1. Original RC (Registration certificate)
    2. Two copies of Form 34 duly filled (for endorsement of Hypothecation).
    3. Attested copy of insurance document
    4. Attested copy of proof of addresser to whom the vehicle needs to be transferred
    5. Attested copy of PUC (Pollution Under Control) Certificate
    6. Payment of applicable fee
    7. Attested photocopy of PAN Card or Form 60 & 61 (as required)

    Endorsement of Cancellation of Hypothecation on Registration Certificate:

    If the loan on vehicle has been fully paid and there are no instalments to be made, the same should be endorsed in the RC with the submission of the following documents:

    1. Original RC (Registration certificate)
    2. Two copies of Form 35 duly filled (for endorsement of Hypothecation).
    3. Attested copy of insurance document
    4. Certificate from the financer confirming payment of all the dues
    5. Attested copy of proof of addresser to whom the vehicle needs to be transferred
    6. Attested copy of PUC (Pollution Under Control) Certificate
    7. Payment of applicable fee
    8. Attested photocopy of PAN Card or Form 60 & 61(as required)
    9. NOC from the financing agency

    Procedure for issuing NOC for other state:

    If the owner of the registered vehicle intends to move his vehicle from one state to another and get it re-registered, they must apply for the NOC on Form-28. The list of needed documents is mentioned below:

    1. Duly filled application on Form 28 (with four copies)
    2. Attested RC (registration certificate) copy
    3. Proof of road tax payment
    4. No road tax dues certificate from the concerned authority
    5. Valid Pollution Under Control (PUC) Certificate
    6. Insurance document

    In some states, NOC is subject to clearance from the National Crime Records Bureau

    Procedure for Re-Registration of Private vehicle:

    As per rules registration of any private vehicle is done for a maximum period of 15 yrs. and after completion of 15 yrs every registered owner is required to get his vehicle re-registered from the same Registering Authority office where it is already registered and following documents are required:

    According to rules as per the Motor Vehicles Act, the validity of the registration for a private vehicle is 15 years, after which, the vehicle owner needs to get their vehicle re-registered from the transport authority where the vehicle is originally registered. Following documents are needed for the purpose:

    1. Application Form 25
    2. Original RC (Registration certificate) of the vehicle
    3. Evidence of payment of road tax till date
    4. Insurance document attested copy
    5. Attested copy of PUC certificate
    6. Payment of tax dues if applicable
    7. Applicable fee.
    8. Attested Copy of PAN card or Form 60 & 61

    To re-register a private vehicle, it must be taken to the registration office for inspection. The authority will assess the road-worthiness of the vehicle and allow re-registration thereafter.

    Application For Duplicate Vehicle Registration Certificate

    In case of loss or misplacement of the original RC of the vehicle, a duplicate copy can be obtained by submitting the following documents:

    1. Application Form 26 (along with a duly attested copy and endorsement from the financier in case the vehicle is bought on loan)
    2. Original copy of the F.I.R/N.C.R.
    3. Attested copy of insurance document
    4. Attested copy of PUC certificate.
    5. Attested copy of proof of address
    6. Applicable fee
    7. Challan clearance from traffic police & Enforcement department for commercial vehicles.
    8. Tax clearance certificate
    9. Attested copy of PAN Card or Form 60 & 61(as required)

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