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  • Changes, Replacement, List of Documents of Passport

    List of Documents Index

    Document No.Type of documentAccepted proofs
    1Address proof (to be provided for the current residence only, however applicant should mention all other places of stay during the past 1 year)
    1. Water bill
    2. Telephone bill
    3. Electricity bill
    4. IT Assessment Order
    5. Election Commission Photo ID Card
    6. Gas connection bill
    7. Certificate from employer on letterhead (widely known companies)
    8. Spouse' passport copy (if present address is same as applicants)
    9. Ration card (along with any 1 of the other accepted address proofs)
    10. Parent' passport copy (for minors)
    11. Aadhaar Card/Letter (Accepted both as address and photo-ID proof)
    12. Rent agreement (more than 1 year old)
    13. Photo passbook of active bank account
    2Date of Birth proof (in case of applicant born on or after 26th January 1989, Birth Certificate from Municipal or other authorized office containing name, parents name, DoB, sex, date of registration, place of birth and registration no. should be mentioned)
    1. Birth certificate from municipal authority or other authorized office
    2. School leaving certificate/Secondary school leaving
    certificate/certificate from last attended school of recognized boards/other recognized institutions
    1. Affidavit sworn in front of notary/magistrate stating date/place of
    birth as per Annexure A for semi-illiterate applicants(less than class 5 schooling)
    3Non-ECR proofDocumentary proof for any of non-ECR categories
    5Old passportOld passport in original plus self-attested copies of first and last 2 pages including ECR/Non-ECR page and page of observation (if any), and validity extension page (if any) for Short Validity Passports (SVP)
    6Parents passportParents passport in original plus self-attested copies of first and last 2 pages including ECR/Non-ECR page and page of observation (if any), and validity extension page (if any) for Short Validity Passports (SVP)
    10Pension Payment OrderPension Payment Order
    13Paper clippingsPaper clippings of 2 leading daily newspapers in original, one from applicant' permanent address area and one from current address area
    14Marriage certificateAttested copy of marriage certificate issued by the Registrar of Marriage
    15Name changeGazette notification changing name in applicant' department
    16New IDFresh ID certificate with changed name
    22NOCNo Objection Certificate as per Annexure M
    26Marriage certificate affidavitAffidavit sworn before Executive Magistrate or First Class Judicial Magistrate on a non-judicial stamp paper for passport reissue (passportthat was issued before marriage) by married applicants who cannot provideprescribed marriage certificate or joint affidavit with spouse because of separation, marital discord or without formal divorce decree, or due to desertion by spouse
    28Death certificateDeath certificate
    30Studying abroad proofProof of going abroad for higher studies such as college admission letter copy/copy of bank loan papers/copy of visa application etc.
    31Passport lost/damaged affidavitAffidavit notifying where and how the passport got damaged/lost
    32Police reportOriginal police report
    33Old passport copySelf-attested copy of first and last 2 pages of passport including ECR/Non-ECR pages
    35Spouse' passportSelf-attested copy of spouse' passport
    36Divorce decreeDivorce decree copy certified by court
    37Divorce certificateSelf-attested copy of divorce certificate
    38Sex changeSworn affidavit of sex change
    39Hospital certification for sex changeCertificate from hospital where sec change operation was successfully completed
    40PhotographRecent photograph (only for SPC/DPC/CSC applicants). Separate notarized statement for Sikhs who want to change from turban photo to clean shave and vice versa
    41Change of DoB/PoB proofSub-divisional magistrate/first class magistrate civil court order. Also attach document 7 if Place of Birth (PoB) is changed to a different country
    42PoB affidavitAffidavit stating the reason for Place of Birth change
    43Parents name change proofDocuments such as pension order/service record/property documents showing parents had changed name
    44Parents name change proofIn case of deceased parents, proof that they changed their name during lifetime
    47Joint affidavit from husband and wifeJoint affidavit from husband and wife with a joint photograph. If joint Affidavit not possible, the reason should be stated on the affidavit. For first-time passport application, submit this form only if there is a change in first name
    48Deed pollDeed poll/sworn affidavit as per Annexure E
    49Verification certificateVerification certificate as per Annexure F
    52Standard AffidavitStandard affidavit as per Annexure I
    55DoB change affidavitAffidavit stating why there is a change in Date of Birth
    56Place of Birth proofProof of place of birth
    58Prior Intimation LetterPrior Intimation letter as per Annexure N

    Process Of Passport Reissue

    Passport reissue is generally required after 10 years of issuance. You can check the expiration date on your passport, which is the date followed by either 'Final or 'F indicating the last day of activation. Passport reissue applications can be made from within 1 year from the date of expiry and any time after expiry. Passport reissue is often confused with the term passport renewal, which is done only in special circumstances such as Short Validity Passports (SVP).

    In case of passport reissue, the new passport will be released while the old passport will be cancelled and returned. However, any of the active visas on the old passport will still be valid and can be used till expiry of the particular visa.

    Documents Required (Scroll to above for number-wise document index)

    For adult applicants (normal)

    The following documents need to be submitted for passport reissuance under normal scheme:

    1. Additional booklet (if visa pages are exhausted):
      • Doc no 1 and 5
    2. Expired passports:
      • General applicants: Docs 1 and 5
      • Active Government/Public Sector/Statutory body employees: Docs 1, 5, 22 and 58
      • Retired government officials: Doc 1, 5 and 10
      • Students travelling abroad for higher studies up to 2 years before passport expiry: Docs 1, 5 and 30
    3. Damaged passports
      • Damages passports with name, photo and passport no. legible: Docs 1, 2, 5 and 31
      • Lost/Stolen/Damaged beyond recognition: Docs 1, 2, 31, 32 and 33 (if available), plus any other documents as required for fresh passport applications.

    Note: Except for lost/stolen/damaged passports, Doc 1 is not required if the present and old address (as per old passport) are same. It is mandatory in case of lost/stolen/damaged beyond recognition passports.

    For adult applicants (tatkal)

    The following documents need to be submitted for passport reissuance under tatkal scheme:

    1. Additional booklet (if visa pages are exhausted):
      • Doc no 1 and 5
    2. Expired passports:
      • General applicants: Docs 1, 5 and 52, plus either 49 or 54
      • Active Government/Public Sector/Statutory body employees: Docs 1, 5, 22 and 58
      • Retired government officials: Doc 1, 5 and 10
      • Students travelling abroad for higher studies up to 2 years before passport expiry: Docs 1, 5 and 30
    3. Damaged passports
      • Damages passports with name, photo and passport no. legible: Docs 1, 2, 5 and 31
      • Lost/Stolen/Damaged beyond recognition: Tatkal option unavailable

    Note: Doc 1 is not required if the present and old address (as per old passport) are same.

    For minor applicants (normal and tatkal)

    • All documents as listed above as per the particular cases have to be submitted for minors also.
    • Attestation of minor' documents can be done by parents.
    • An additional document, Annexure H is to be submitted on behalf of minor applicants in all cases.

    Passport Reissue Fees

    ServiceNormal FeesTatkal Fees
    Reissue of passport (36 pages and 10 years validity) for adults and minors between 15 to 18 years oldRs.1,500Rs.3,500
    Reissue of passport (60 pages and 10 years validity) for adults and minors between 15 to 18 years oldRs.2,000Rs.4,000
    Reissue of passport for minors (36 pages and 5 years validity or till passport-holder turns 18 years of age, whichever is earlier)Rs.1,000Rs.3,000
    Lost/damaged/stolen passport replacement (36 pages)Rs.3,000Rs.5,000
    Lost/damaged/stolen passport replacement (60 pages)Rs.3,500Rs.5,500
    Police Clearance Certificate (PCC)Rs.500-

    How to Apply

    1. Register on the Passport Seva portal online.
    2. Login to your account and click on 'Apply for Fresh passport/Reissue of passport link.
    3. Fill up the form either online or download and fill it up. Select the option for Reissue of Passport and click/tick on the reason for application.
    4. If you have downloaded and filled the form, then upload the file and save it in XML format.
    5. Go to option titled 'View Saved/Submitted Application and click on 'Pay and Schedule Appointment.
    6. Payments can be made online through credit/debit cards, internet banking of SBI and associate banks or offline through SBI challan.
    7. Print the application receipt and save a copy. . You will need to carry it on the day of appointment along with all other supporting documents at the respective PSK center.

    Alternatively, you can complete the process offline. You may collect the passport application form from a passport office and schedule an appointment with a Passport Seva Kendra by phone to complete the process offline.

    Changes in Passport/Replacement of Passport

    Passport replacement is done if there are any changes to make on the passport such as changes in name, appearance, address, spouse name etc. The changes will be reflected in a new passport that will be issued on completion of the formalities.

    Documents required (Scroll to above for number-wise document index)

    For all applicants (normal)

    The following documents need to be submitted in case of changes in particulars on the passport (normal scheme):

    • Name/surname change by women in lieu of marriage: Docs 5, 35 (if husband has passport), plus any one of Docs 14/26/47.
    • Name change/deletion of spouse' name for divorced/separated women: Docs 5 and 48, plus Doc 36 or 37 (in case of divorcee), plus Doc 26 (in case of separated).
    • Name change/spouse' name for remarried applicants: Docs 5, 35 (if husband has passport), plus any one of Docs 14/26/47, plus any one of Docs 28/37 as the case may be.
    • Addition of spouse' name: Doc 5, plus any one of Docs 14/26/47.
    • Spelling/any other minor changes in name: Docs 5 and 48.
    • Major changes in name: Docs 5, 13 and 48
    • Name change of government/Public Sector/Statutory body employees: Docs 5, 15, 16, 48.
    • Change in sex: Docs 5, 38 and 39.
    • Change in appearance: Docs 5 and 40.
    • Change/correction of Date of Birth: Docs 2, 5, 41 (if discrepancy more than 2 years or if conflicting documents are being provided) and 55.
    • Change/correction of Place of Birth: Docs 5, 41 (if state/country changed), 42 and 56.
    • Change in current address: Docs 1 (if address changed from previous passport) and 5.
    • Change in signature: Doc 5.
    • Change of Father/Mother name: Docs 5, plus any one of 6 (passport of father/mother with changed name) or 43 or 44.
    • ECR deletion: Docs 1 (if address changed from old passport), 3 and 5.

    For all applicants (tatkal)

    The following documents need to be submitted in case of changes in particulars on the passport (tatkal scheme):

    • Name/surname change by women in lieu of marriage: Docs 5, 35 (if husband has passport), plus any one of Docs 14/26/47.
    • Name change/deletion of spouse' name for divorced/separated women: Docs 5 and 48, plus Doc 36 or 37 (in case of divorcee), plus Doc 26 (in case of separated).
    • Name change/spouse' name for remarried applicants: Docs 5, 35 (if husband has passport), plus any one of Docs 14/26/47, plus any one of Docs 28/37 as the case may be.
    • Addition of spouse' name: Doc 5, plus any one of Docs 14/26/47.
    • Spelling/any other minor changes in name: Docs 5 and 48.
    • Major changes in name: Tatkal option unavailable.
    • Name change of government/Public Sector/Statutory body employees: Docs 5, 15, 16, 48.
    • Change in sex: Tatkal option unavailable.
    • Change in appearance: Tatkal option unavailable.
    • Change/correction of Date of Birth Tatkal option unavailable.
    • Change/correction of Place of Birth: Tatkal option unavailable.
    • Change in current address: Docs 1 (if address changed from previous passport) and 5.
    • Change in signature: Tatkal option unavailable.
    • Change of Father/Mother name: Tatkal option unavailable.
    • ECR deletion: Docs 1 (if address changed from old passport), 3 and 5.

    Fees and Charges for Passport Replacement

    In all the cases described below, a fresh passport will be issued to the applicant.

    ServiceNormal FeesTatkal Fees
    Replacement of passport for deletion of ECR or Change in Personal Particulars (36 pages and 10 year validity)Rs.1,500Rs.3,500
    Replacement of passport for Deletion of ECR or Change in Personal Particulars (36 pages and 10 year validity)Rs.2,000Rs.4,000
    Replacement of passport for Deletion of ECR or Change in Personal Particulars for minors(36 pages and 5 years validity or till passport-holder turns 18 years of age, whichever is earlier)Rs.1,000Rs.3,000

    How to Apply

    • Register on the Passport Seva portal online.
    • Login to your account and click on 'Apply for Fresh passport/Reissue of passport link.
    • Fill up the form either online or download and fill it up. In service section, select Re-issue of passport and click on the reason in the next step.
    • If you have downloaded and filled the form, then upload the file and save it in XML format.
    • Go to option titled 'View Saved/Submitted Application and click on 'Pay and Schedule Appointment.
    • Payments can be made online through credit/debit cards, internet banking of SBI and associate banks or offline through SBI challan.
    • Print the application receipt and save a copy. You will need to carry it on the day of appointment along with all other supporting documents at the respective PSK centre.
    • Alternatively, you can complete the process offline. You may collect the application form from a passport office and schedule an appointment with a Passport Seva Kendra by phone to complete the process offline.

    Passport Renewal

    Passport renewal is done for Short Validity Passport (SVP). Renewals are not to be confused with Reissue, which deals with changes/re-issuance of passport under a wide range of circumstances as described in details in the next section.

    For renewal of a Short Validity Passport (SVP), you need to submit Docs 1, 5 and 29. You have to make the application online and submit relevant proofs of urgency as required. SVP passport is generally issued for people including students appearing for exams like SAT, TOEFL etc., non-delivery of passport due to loss in transit, Indians residing abroad who wish to travel to India, or if a criminal case is pending for the applicant in a court. The validity of renewal of SVPs depends on the RPO/Assistant Passport Officer' discretion.

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