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  • How To Apply Passport For Government Employee/ Public Sector Unit (PSU)/ Statutory Body

    The Government has helped simplify the procedure for issuance of Passport to employees of the Government, Government servants, PSU or Autonomous bodies and so on. Some employees find it difficult to obtain Identity Certificates (IC) or No Objection Certificates (NOC). To resolve this, the Government has introduced a new feature called “Prior Intimation” letter. The passport applicant can send this letter to the Controlling Authority before the submission of their application. This helps speed up the process and makes passport issuance less complicated.

    How to Apply

    Required Documents

    Fees and Payment

    Police Verification Procedure

    Procedure For Applying Passport For Government Employees

    In light of government employees finding it difficult to apply for passports under the old system, measures were put in place to simplify the procedures. Earlier, employees had to obtain a No Objection Certificate (NOC) from their employer. They could then walk into the Passport Seva Kendra without a prior appointment. The NOC would have to be presented and the passport process would commence. The police verification would be done at a later stage. But now, under the new system, the government simplified the process but also took away some privileges.

    1. The employee must submit a Prior Intimation Letter directly to their controlling authority or administration informing them about his passport application.
    2. If the administration or authority has any objections, they would directly make them with the RPO.
    3. The passport process will remain the same as that of regular applicants.
    4. Family members of employees will also have to undergo the regular process of applying for a passport.
    5. Applicants must apply online by first registering with the Passport Seva website.
    6. They can then fill and submit an application form.
    7. Once the application is successfully submitted, they can proceed to making the payment.
    8. When the payment is successful, they can book an appointment.
    9. The applicant must be physically present at the Passport Office on the day and at the time of the appointment.
    10. The applicant can then collect a token, submit all documents, provide the biometrics and photograph as needed.
    11. The passport office personnel will complete the verification process and issue a receipt.
    12. Passport verification may or may not be required depending on the documents you submit.
    13. The passport will be couriered to your address.

    Documents Required For Passport For Government Employee

    For the application of passports, Government servants and employees of PSUs or Statutory bodies can submit the following documents:

    • Copy of the Prior Intimation to the controlling authority or administrative authority
    • No objection Certificate from the controlling authority or administrative authority
    • Identity Certificate from the controlling authority or administrative authority

    Passport Application Fees For Govt. Employees

    The payment for passport application must be made online as regular applicants do. The fees applicable depends on the scheme and booklet you choose.

    Scheme Booklet Fee
    Normal 36 pages Rs. 1,500
    60 pages Rs. 2,000
    Tatkal 36 pages Rs. 3,500
    60 pages Rs. 4,000

    After you have submitted your application online, there is an option to “view saved/submitted applications”. You can then “Pay and schedule appointment”. In order to book an appointment, the payment has to be successfully made. The Passport Seva Kendra website uses the SBI Payment Portal. You can pay using any of the following modes:

    • Debit Cards (VISA or MasterCard) - You will be charged 1.5% + service tax.
    • Credit Cards (VISA or MasterCard) - You will be charged 1.5% + service tax.
    • Internet Banking (SBI and Associate Banks) - No charge.
    • SBI Challan- No charge. The fees should be deposited at the nearest SBI branch after 3 hours of generating the challan and within 85 days.

    For applicants who wish to apply under the tatkal scheme, you need to make the payment for the normal scheme online. The remainder has to be paid in cash at the Passport Seva Kendra once your tatkal request has been accepted.

    Police Verification For Government Employees For Passport

    • With the Prior Intimation Letter, police verification will be done before the passport is issued.
    • Police verification can be skipped if the employee submits an Identity Certificate in original as per Annexure-B.
    • The passport can be issued on post-police verification basis if the employee submits and NOC as per Annexure-M.
    • For retired government employees, the passport will be issued on post police verification basis if the employee submits the Pension Payment Order.
    • In case of reissue of passport, police verification will be applicable.
    • Family members of employees can skip police verification if they submit an Identity Certificate in original as per Annexure-B (of dependent) and a Standard Affidavit as per Annexure-I.

    Prior Intimation Letter For Passport

    The Prior Intimation is basically a letter from the passport applicant to their controlling authority or administration informing them about his passport application. This intimation must be sent before submitting an application for the passport. The format to be used is Annexure-N. So once the passport application is submitted, then a copy of the prior intimation will be sent to the same controlling authority of the employee/applicant. In case the authority has any objections to the issuance of the passport, then they can revert back to the Regional Passport Office with reasons of objection. The final decision of passport issuance will be taken by the Passport Issuing Authority.

    No Objection Certificate

    The NOC is issued by the controlling authority or administrative authority in the format of Annexure-M. The NOC helps Government servants and PSU employees obtain their passport. If only the NOC is submitted, then police verification is required and the passport will be issued only post police verification.

    Identity Certificate

    The IC should be issued in the format of Annexure-B. The IC will be issued by the controlling authority or administrative authority under which the employee works. The IC helps Government servants/PSU and autonomous body employees to obtain their passport. With the IC, the police verification can be skipped. The passport will be issued on the basis of no-police verification.


    • The employee’s spouse and dependent children up to the age of 18 years can submit the Identity Certificate for expeditious issue of passport. If the applicant is submitting the IC, then they would also be required to submit Annexure T.
    • IC should be issued on Official Stationery/Office letterhead.
    • NOC on plain paper with the signature or stamp will be accepted.
    • Prior Intimation is submitted by the applicant and should be submitted on plain paper.
    • On all three documents, the telephone, fax and email ID of the controlling authority should be indicated so that the passport office can confirm the details.
    • For military personnel with ? APO address, they may submit their passport applications at their station of posting. They may also submit their applications at their permanent address and write their permanent address in the passport. In these cases, the spouse or adult children in case the spouse is divorced or expired, may receive the passport by an authority letter. The passport can be received by hand or via post. The same procedure applies to the Navy and Air Force personnel.
    • All three documents will be valid for 6 months from the date of issue.

    Travelling Abroad

    The government employee should obtain prior permission from their department or ministry for travelling abroad. The conduct rules remain the same as per the instructions issued by the Department or Personnel and Training and other concerned authorities.

    News About Passport for PSU

    • New Passport App yet to be Launched in Tamil Nadu

      A new system of police verification is yet to be implemented in Tamil Nadu. This verification is done by using the app that has been newly launched by the Union Ministry of External Affairs.

      An app called mPassport Police App was launched to facilitate a quick submission of police verification report and is exclusively for the use of police officials.

      Haryana, Telangana, Andhra Pradesh and Delhi have already rolled out this system and Tamil Nadu has not taken any initiative to implement the same. Through this app, police officials can upload the verified details of an applicant. Passport officers from Coimbatore, Chennai, Trichy and Madurai met Tamil Nadu’s Chief Secretary and requested that this app be implemented. In order to do this, 1500 tablets must be provided to police stations. The app will then be provided by the Union Ministry to be installed.

      15th September 2016

    • Passport Adalat to be organised on August 31

      The Regional Passport Office will be organizing a passport adalat on August 31, 2016. This will be done for the individuals who failed to secure their passport even after submitting all the documents that are required on or before 30th of June, 2016.

      The session of the adalat will start at 10 am and end at 1 pm. It will take place at the Senapati Bapat Road office of the RPO. Individuals who wish to be a part of the adalat should make prior appointment. As per a press release, the applicants who were affected in the passport office jurisdiction, including people in Solapur, Pune, Satara, Ahmednagar, Kolhapur and Sangli, can avail this facility.

      In order to get an appointment, all the applicants must send a mail to [email protected] along with the name of the applicant, contact number and file number. The same can also be done by dropping a letter to the office of RPO which is located opposite to Dr. Babasaheb Amebedkar Museum on Senapati Bapat Road in Pune. 29 th of August, 2016, is the last date of receiving the letter / email.

      The passport office will call the applicant or email them, based on case requirement.

      25th August 2016

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