How to Apply Passport for Government Employees

The Government has helped simplify the procedure for issuance of Passport to employees of the Government, Government servants, PSU or Autonomous bodies and so on. Some employees find it difficult to obtain Identity Certificates (IC) or No Objection Certificates (NOC). To resolve this, the Government has introduced a new feature called Prior IntimationĀ letter. The passport applicant can send this letter to the Controlling Authority before the submission of their application. This helps speed up the process and makes passport issuance less complicated.

Passport For Government Employee

Procedures For Applying

In light of government employees finding it difficult to apply for passports under the old system, measures were put in place to simplify the procedures. Earlier, employees had to obtain a No Objection Certificate (NOC) from their employer. They could then walk into the Passport Seva Kendra without a prior appointment. The NOC would have to be presented and the passport process would commence. The police verification would be done at a later stage. But now, under the new system, the government simplified the process but also took away some privileges.

  1. The employee must submit a Prior Intimation Letter directly to their controlling authority or administration informing them about his passport application.
  2. If the administration or authority has any objections, they would directly make them with the RPO.
  3. The passport process will remain the same as that of regular applicants.
  4. Family members of employees will also have to undergo the regular process of applying for a passport.
  5. Applicants must apply online by first registering with the Passport Seva website at
  6. They can then fill and submit an application form.
  7. Once the application is successfully submitted, they can proceed to making the payment.
  8. When the payment is successful, they can book an appointment.
  9. The applicant must be physically present at the Passport Office on the day and at the time of the appointment.
  10. The applicant can then collect a token, submit all documents, provide the biometrics and photograph as needed.
  11. The passport office personnel will complete the verification process and issue a receipt.
  12. Passport verification may or may not be required depending on the documents you submit.
  13. The passport will be couriered to your address.

Documents Required

For the application of passports, Government servants and employees of PSUs or Statutory bodies can submit the following documents:

  • Copy of the Prior Intimation to the controlling authority or administrative authority
  • No objection Certificate from the controlling authority or administrative authority
  • Identity Certificate from the controlling authority or administrative authority

Passport Application Fees For Govt. Employees

The payment for passport application must be made online as regular applicants do. The fees applicable depends on the scheme and booklet you choose.

Scheme Booklet Fee
Normal 36 pages Rs. 1,500
60 pages Rs. 2,000
Tatkal 36 pages Rs.2,000
60 pages Rs.2,000

After you have submitted your application online, there is an option to view saved/submitted applicationsĀ. You can then Pay and schedule appointment. In order to book an appointment, the payment has to be successfully made. The Passport Seva Kendra website uses the SBI Payment Portal. You can pay using any of the following modes:

  • Debit Cards (VISA or MasterCard) - You will be charged 1.5% + service tax.
  • Credit Cards (VISA or MasterCard) - You will be charged 1.5% + service tax.
  • Internet Banking (SBI and Associate Banks) - No charge.
  • SBI Challan- No charge. The fees should be deposited at the nearest SBI branch after 3 hours of generating the challan and within 85 days.

For applicants who wish to apply under the tatkal scheme, you need to make the payment for the normal scheme online. The remainder has to be paid in cash at the Passport Seva Kendra once your tatkal request has been accepted.

Police Verification Process

  • With the Prior Intimation Letter, police verification will be done before the passport is issued.
  • Police verification can be skipped if the employee submits an Identity Certificate in original as per Annexure-B.
  • The passport can be issued on post-police verification basis if the employee submits and NOC as per Annexure-M.
  • For retired government employees, the passport will be issued on post police verification basis if the employee submits the Pension Payment Order.
  • In case of reissue of passport, police verification will be applicable.
  • Family members of employees can skip police verification if they submit an Identity Certificate in original as per Annexure-B (of dependent) and a Standard Affidavit as per Annexure-I.

Prior Intimation Letter for Passport

The Prior Intimation is basically a letter from the passport applicant to their controlling authority or administration informing them about his passport application. This intimation must be sent before submitting an application for the passport. The format to be used is Annexure-N. So once the passport application is submitted, then a copy of the prior intimation will be sent to the same controlling authority of the employee/applicant. In case the authority has any objections to the issuance of the passport, then they can revert back to the Regional Passport Office with reasons of objection. The final decision of passport issuance will be taken by the Passport Issuing Authority.

No Objection Certificate

The NOC is issued by the controlling authority or administrative authority in the format of Annexure-M. The NOC helps Government servants and PSU employees obtain their passport. If only the NOC is submitted, then police verification is required and the passport will be issued only post police verification.

Identity Certificate

The IC should be issued in the format of Annexure-B. The IC will be issued by the controlling authority or administrative authority under which the employee works. The IC helps Government servants/PSU and autonomous body employees to obtain their passport. With the IC, the police verification can be skipped. The passport will be issued on the basis of no-police verification.


  • The employee's spouse and dependent children up to the age of 18 years can submit the Identity Certificate for expeditious issue of passport. If the applicant is submitting the IC, then they would also be required to submit Annexure T.
  • IC should be issued on Official Stationery/Office letterhead.
  • NOC on plain paper with the signature or stamp will be accepted.
  • Prior Intimation is submitted by the applicant and should be submitted on plain paper.
  • On all three documents, the telephone, fax and email ID of the controlling authority should be indicated so that the passport office can confirm the details.
  • For military personnel with APO address,, they may submit their passport applications at their station of posting. They may also submit their applications at their permanent address and write their permanent address in the passport. In these cases, the spouse or adult children in case the spouse is divorced or expired, may receive the passport by an authority letter. The passport can be received by hand or via post. The same procedure applies to the Navy and Air Force personnel.
  • All three documents will be valid for 6 months from the date of issue.

Travelling Abroad

The government employee should obtain prior permission from their department or ministry for travelling abroad. The conduct rules remain the same as per the instructions issued by the Department or Personnel and Training and other concerned authorities.


  1. I am a government employee. If I wish to change my name in the passport, will have to declare the same in any of the leading newspapers?

    When Public Sector/Government/Statutory body employees wish to make a major change in their names printed on the passport, they must submit certain documents:

    • Sworn affidavit or deed poll according to Annexure E.
    • Fresh Identity Certificate with the changed name.
    • Gazette notification about the changed name in the department of the applicant.

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