How To Apply Passport For Government Employee/ Public Sector Unit (PSU)/ Statutory Body

The Government has helped simplify the procedure for issuance of Passport to employees of the Government, Government servants, PSU or Autonomous bodies and so on. Some employees find it difficult to obtain Identity Certificates (IC) or No Objection Certificates (NOC). To resolve this, the Government has introduced a new feature called Prior Intimation letter. The passport applicant can send this letter to the Controlling Authority before the submission of their application. This helps speed up the process and makes passport issuance less complicated.

Procedure For Applying Passport For Government Employees

How To Apply Passport For Government Employee

In light of government employees finding it difficult to apply for passports under the old system, measures were put in place to simplify the procedures. Earlier, employees had to obtain a No Objection Certificate (NOC) from their employer. They could then walk into the Passport Seva Kendra without a prior appointment. The NOC would have to be presented and the passport process would commence. The police verification would be done at a later stage. But now, under the new system, the government simplified the process but also took away some privileges.

  1. The employee must submit a Prior Intimation Letter directly to their controlling authority or administration informing them about his passport application.
  2. If the administration or authority has any objections, they would directly make them with the RPO.
  3. The passport process will remain the same as that of regular applicants.
  4. Family members of employees will also have to undergo the regular process of applying for a passport.
  5. Applicants must apply online by first registering with the Passport Seva website.
  6. They can then fill and submit an application form.
  7. Once the application is successfully submitted, they can proceed to making the payment.
  8. When the payment is successful, they can book an appointment.
  9. The applicant must be physically present at the Passport Office on the day and at the time of the appointment.
  10. The applicant can then collect a token, submit all documents, provide the biometrics and photograph as needed.
  11. The passport office personnel will complete the verification process and issue a receipt.
  12. Passport verification may or may not be required depending on the documents you submit.
  13. The passport will be couriered to your address.

Documents Required For Passport For Government Employee

For the application of passports, Government servants and employees of PSUs or Statutory bodies can submit the following documents:

  • Copy of the Prior Intimation to the controlling authority or administrative authority
  • No objection Certificate from the controlling authority or administrative authority
  • Identity Certificate from the controlling authority or administrative authority

Passport Application Fees For Govt. Employees

The payment for passport application must be made online as regular applicants do. The fees applicable depends on the scheme and booklet you choose.

Scheme Booklet Fee
Normal 36 pages Rs. 1,500
60 pages Rs. 2,000
Tatkal 36 pages Rs. 3,500
60 pages Rs. 4,000

After you have submitted your application online, there is an option to view saved/submitted applications. You can then Pay and schedule appointment. In order to book an appointment, the payment has to be successfully made. The Passport Seva Kendra website uses the SBI Payment Portal. You can pay using any of the following modes:

  • Debit Cards (VISA or MasterCard) - You will be charged 1.5% + service tax.
  • Credit Cards (VISA or MasterCard) - You will be charged 1.5% + service tax.
  • Internet Banking (SBI and Associate Banks) - No charge.
  • SBI Challan- No charge. The fees should be deposited at the nearest SBI branch after 3 hours of generating the challan and within 85 days.

For applicants who wish to apply under the tatkal scheme, you need to make the payment for the normal scheme online. The remainder has to be paid in cash at the Passport Seva Kendra once your tatkal request has been accepted.

Police Verification For Government Employees For Passport

  • With the Prior Intimation Letter, police verification will be done before the passport is issued.
  • Police verification can be skipped if the employee submits an Identity Certificate in original as per Annexure-B.
  • The passport can be issued on post-police verification basis if the employee submits and NOC as per Annexure-M.
  • For retired government employees, the passport will be issued on post police verification basis if the employee submits the Pension Payment Order.
  • In case of reissue of passport, police verification will be applicable.
  • Family members of employees can skip police verification if they submit an Identity Certificate in original as per Annexure-B (of dependent) and a Standard Affidavit as per Annexure-I.

Prior Intimation Letter For Passport

The Prior Intimation is basically a letter from the passport applicant to their controlling authority or administration informing them about his passport application. This intimation must be sent before submitting an application for the passport. The format to be used is Annexure-N. So once the passport application is submitted, then a copy of the prior intimation will be sent to the same controlling authority of the employee/applicant. In case the authority has any objections to the issuance of the passport, then they can revert back to the Regional Passport Office with reasons of objection. The final decision of passport issuance will be taken by the Passport Issuing Authority.

No Objection Certificate

The NOC is issued by the controlling authority or administrative authority in the format of Annexure-M. The NOC helps Government servants and PSU employees obtain their passport. If only the NOC is submitted, then police verification is required and the passport will be issued only post police verification.

Identity Certificate

The IC should be issued in the format of Annexure-B. The IC will be issued by the controlling authority or administrative authority under which the employee works. The IC helps Government servants/PSU and autonomous body employees to obtain their passport. With the IC, the police verification can be skipped. The passport will be issued on the basis of no-police verification.


  • The employee™s spouse and dependent children up to the age of 18 years can submit the Identity Certificate for expeditious issue of passport. If the applicant is submitting the IC, then they would also be required to submit Annexure T.
  • IC should be issued on Official Stationery/Office letterhead.
  • NOC on plain paper with the signature or stamp will be accepted.
  • Prior Intimation is submitted by the applicant and should be submitted on plain paper.
  • On all three documents, the telephone, fax and email ID of the controlling authority should be indicated so that the passport office can confirm the details.
  • For military personnel with ? APO address, they may submit their passport applications at their station of posting. They may also submit their applications at their permanent address and write their permanent address in the passport. In these cases, the spouse or adult children in case the spouse is divorced or expired, may receive the passport by an authority letter. The passport can be received by hand or via post. The same procedure applies to the Navy and Air Force personnel.
  • All three documents will be valid for 6 months from the date of issue.

Travelling Abroad

The government employee should obtain prior permission from their department or ministry for travelling abroad. The conduct rules remain the same as per the instructions issued by the Department or Personnel and Training and other concerned authorities.

Frequently Asked Questions about Government Employees Passport

  1. Is providing Identity Certificate for Public Sector/Government/Statutory body employees mandatory?

    Public Sector/Government/Statutory body employees can get avail the passports issued without going through the verification process. They must submit their original Identity Certificate according to Annexure B as additional document along with the passport application form. If No Objection Certificate or NOC is submitted, the passport can be issued on the basis of post police verification (according to Annexure M). In case of post police verification, the process of verification will take place after the passport has been issued to the applicant. If PI or Prior Information letter is submitted, then the passport can be issued on the basis of pre police verification (according to Annexure N).

  2. What benefits can be availed by the Government employees and the retired employees for passport issuance?

    Public Sector/Government/Statutory body employees can get avail the passports issued without going through the verification process. They must submit their original Identity Certificate according to Annexure B as additional document along with the passport application form. If No Objection Certificate or NOC is submitted, the passport can be issued on the basis of post police verification (according to Annexure M). In case of post police verification, the process of verification will take place after the passport has been issued to the applicant. If PI or Prior Information letter is submitted, then the passport can be issued on the basis of pre police verification (according to Annexure N).

    In case of the retired government employees, if the application is made under the Tatkaal scheme or the Pension Payment Order document is attached with the passport application then the passport issuance can take place on the basis of post police verification.

  3. I am a Government employee. If I wish to change my name in the passport, will have to declare the same in any of the leading newspapers?

    When Public Sector/Government/Statutory body employees wish to make a major change in their names printed on the passport, they must submit certain documents:

    • Sworn affidavit or deed poll according to Annexure E.
    • Fresh Identity Certificate with the changed name.
    • Gazette notification about the changed name in the department of the applicant.

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News About Passport for PSU

  • Birth certificates are no longer compulsory for passports

    One n longer requires to show their birth certificate in order to get a passport. In a bid to simplify the process of getting passports for Indian citizens, the government informed the Parliament recently that Aadhaar or PAN card amongst a few other documents could be used to constitute proof of birth.

    According to the Passport Rules, 1980, all applicants born on or after 26/01/1989, had to submit a birth certificate, a mandatory provision. Now they can submit any one of these — transfer/school leaving/Matriculation Certificate issued by the school last recognized or attended educational board containing the DOB of the applicant; PAN Card; Aadhaar Card/E-Aadhaar; driving license, Voter ID cards, even LIC policy bonds.

    Government servants can give extracts of service record, pension records, etc. The aim, said VK Singh, answering a question in Parliament is to make passports easily available to millions more. Neither divorce letters nor adoption certificates need to be submitted any more to get a passport. Children who have been orphaned only need a document from their orphanage confirming their date of birth. New passports will have personal details printed in both English as well as Hindi.

    27 July 2017

  • Aadhaar likely to be used as ID proof for air travel

    The government is likely to make the Aadhaar card a legally acceptable identity proof document for booking flight tickets, apart from PAN cards and passports.

    The Union government hopes that this initiative will help keep tabs on suspicious travellers, while also encouraging the possibility of flashing digital IDs. At the moment, the government is examining various proposals and seeking ideas on how to implement this. Jayant Sinha, junior minister for aviation, said that many proposals are being looked into and a solution that enhances the customer experience will be implemented.

    15 June 2017

  • Government of India has begun giving out chip-based passports

    Gone are the days when Indian passports didn’t have any form of additional security as the government has begun rolling out passports with chip-based security feature.

    The move was decided by the External Affairs Ministry sometime last year and currently the rolling out of these passports has started.

    General VK Singh, who also serves as an MP in the Rajya Sabha, spoke during a session and said that government has given the go ahead to procure electronic chip inlays which will be placed in passports to maximise security and minimise instances of stolen identity.

    The way this system works basically is that a person’s identity will be stored and digitally signed in the chip to make it foolproof and near inaccessible for miscreants.

    31 March 2017

  • Passport Mela from March 11 to March 18 for Railway Employees

    Ministry of External Affairs and South Central Railway (SCR) together are organizing a Mega Passport Mela for Railway employees and their family members. This mela is called ‘Mee Kosam’. This event was proposed by the Regional Passport Officer, Dr. E Vishnu Vardhan Reddy. The event will be conducted at Railway Degree College in Secunderabad from March 11 to March 17. On 18th March, 2017, all the applicants who registered on the first 7 days of the event have to go to the Passport Seva Kendra at Secunderabad at the allotted time slot to complete the application process. They have to collect their certificates (original and duplicates) along with a cash amount of Rs.1,500.

    17 March 2017

  • Passport Seva Kendra Starts Work at Salem

    The Passport Seva Kendra at the Head Post Office of Salem East Postal Division started functioning from Tuesday. Salem residents do not have to go to the Regional Passport Office to avail passport related services. They can avail all the services at the Passport Seva Kendra.

    16 March 2017

  • 4.15 Lakh Passports Issued in Chennai in a Year

    The Chennai Regional Passport office issued 4,15,319 passports from its 3 passport seva kendras out of a total of 4,26,475 applications received in 2016.PK Ashok Babu, the Chennai Regional Passport Officer, said in a press conference that the department achieved those figures despite severe shortage of staff. This was only possible due to the cooperation and diligence of the PRO Chennai staff, the police officers on field, the Police Inspector Generals of the West and North zones and the Chennai Police Commissioner.

    The PSKs established in September, 2011, in Chennai have received 20,08,475 passport applications since then. Out of these 18,90,319 applications have been successfully processed.Ashok Babu also spoke of the time when the cyclone Vardahhit hit Chennai on the 12th of December severely disrupting normal lives and routines. The PRO and PSK staff worked assiduously to continue providing services in spite of the weather conditions. The passport applicants who had their interviews scheduled for the 12th and could not reach the PSKs were afforded opportunity to reapply as walk-in applicants for the whole week after that.

    6 January 2017

  • New Passport App yet to be Launched in Tamil Nadu

    A new system of police verification is yet to be implemented in Tamil Nadu. This verification is done by using the app that has been newly launched by the Union Ministry of External Affairs.

    An app called mPassport Police App was launched to facilitate a quick submission of police verification report and is exclusively for the use of police officials.

    Haryana, Telangana, Andhra Pradesh and Delhi have already rolled out this system and Tamil Nadu has not taken any initiative to implement the same. Through this app, police officials can upload the verified details of an applicant. Passport officers from Coimbatore, Chennai, Trichy and Madurai met Tamil Nadu™s Chief Secretary and requested that this app be implemented. In order to do this, 1500 tablets must be provided to police stations. The app will then be provided by the Union Ministry to be installed.

    15 September 2016

  • Passport Adalat to be organised on August 31

    The Regional Passport Office will be organizing a passport adalat on August 31, 2016. This will be done for the individuals who failed to secure their passport even after submitting all the documents that are required on or before 30th of June, 2016.

    The session of the adalat will start at 10 am and end at 1 pm. It will take place at the Senapati Bapat Road office of the RPO. Individuals who wish to be a part of the adalat should make prior appointment. As per a press release, the applicants who were affected in the passport office jurisdiction, including people in Solapur, Pune, Satara, Ahmednagar, Kolhapur and Sangli, can avail this facility.

    In order to get an appointment, all the applicants must send a mail to along with the name of the applicant, contact number and file number. The same can also be done by dropping a letter to the office of RPO which is located opposite to Dr. Babasaheb Amebedkar Museum on Senapati Bapat Road in Pune. 29 th of August, 2016, is the last date of receiving the letter / email.

    The passport office will call the applicant or email them, based on case requirement.

    25 August 2016

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