There are few common doubts that occur to the applicants who will be waiting to receive their passport. Regarding Passport Verification Process, we have listed out answers for the important Queries & FAQ's people are looking for.
What is police verification?
How is the police verification done?
What if the applicant is not present at the mentioned address at the time of police verification?
How much time does it take for police verification?
Why is a police verification mandatory for a passport?
Will a police verification be required for babies or minors?
Does police verification apply to the statutory body/public/government employees?
Will there be a police verification for employees who have been transferred from a public sector/government/statutory body? If yes, what documents are needed?
Every applicant who is applying for a passport in India undergoes the process of police verification to ensure that he or she is living in the same address as mentioned in the application form and to check if he or she has provided genuine details about himself or herself at the passport office.
The procedure for police verification is simple and straightforward. As soon as the applicant completes all the formalities at the concerned passport office, the authorities send his or her details to the police station that falls under the mentioned address.
Simultaneously, an officer is allotted for handling and verifying the application. A police officer calls the applicant on the provided number and confirms the time of visit before meeting at your place. During the visit, the applicant might be asked to provide a few of his or her ID and address proof to make sure that everything that is written in the passport application is correct.
Then a police clearance certificate is issued stating that the details provided by the applicant is true and then the same is updated to the Regional Passport Office. Upon this notification, the passport is then forwarded for printing followed by dispatch and delivery.
In such cases, the applicant can talk to the police officer and explain his or her situation for the absence. If reasons are valid, the police officer might even ask the applicant to meet at the police station with two references and their ID proofs.
The applicant is supposed to fill a verification form separately with the signatures of two references. A member of the local corporation then verifies the details before raising a green flag.
The police verification usually takes somewhere between 2 weeks to 3 weeks.
A country’s passport is one of the most important and valuable documents. To make sure that it doesn’t get into the wrong hands, a police verification is required before issuing a passport.
If anyone of the parents of the baby or minor has a passport with proper validity and has the spouse’s name endorsed, a police verification for the minor is not required. However, the original passports of both the parents have to be submitted for further verification.
However, if the parent(s) have a passport but the spouse’s name isn’t endorsed, then it has to be added. For this, a re-issue has to be done before proceeding further anything for the minor.
No, statutory body/public/government employees do not require a police verification. They just have to submit their original Identity Certificates (as per the Annexure “A”) with the application form. However, they can even get their passports based on post-police verification, provided that they submit a NOC (No Objection Certificate) according to the Annexure “G.” Similarly, they can issue their passports based on pre-police verification, given that they submit their PI (Prior Intimation) letters according to Annexure “H.”
Yes, in such a case, a police verification is required and the following documents are required:
- Fresh passport issuance: In the case of name change of public sector/government/statutory body employee, a pre-police verification is done and post-police verification is done after submitting the Tatkaal documents.
- Passport re-issue: In the case of name change of public sector/government/statutory body employee, police verification is not required if the applicant’s old passport has already been exempted or cleared for a police verification.
What documents to submit if an applicant is an active FICCI member to avoid police verification?
Though a passport cannot be granted without a proper police verification, there are a few additional documents that can be submitted with the application form to avoid police verification. These include:
- Verification certificates as per the Annexure “B”
- Standard affidavit as per the Annexure “E”
Will there be a police verification even for retired government officials?
According to the passport rules, every passport has to undergo the process of police verification. Though an official who is working for the government is an exceptional case, a retired official surely has to.
However, if the applicant applies for a Tatkaal passport or "Pension Payment Order," it will be granted based on post-police verification, meaning that the police verification will be done once the passport is issued.
Is it mandatory for the applicant to be physically present during the police verification?
Yes, it is important that the applicant is present personally at the time of police verification.
What to do if the applicant changes to a new address unexpectedly before police verification?
Well, in such cases, the applicant has to inform the police officer who is in charge of the police station.
The status of the police report shows as “adverse.” How to proceed further?
In such cases, the most common problem is that your police verification report states that the applicant does not live in the mentioned address or perhaps, he or she was not available personally for the police verification.
If the absence was temporary and you truly reside at the given address, a request for re-verification can be raised by writing a letter to the Regional Passport Officer (RPO) along with the file number. Also, the RPO has to obtain a proper police report after the re-verification so that the passport is issued.
If both of the above aren’t the reasons for the status to be “adverse,” then it just means that the applicant has an unresolved criminal record(s). Unfortunately, in these cases, the files can’t obtain clearance, until the court completely clears all the criminal records of the applicant.
However, if the case has been dismissed, then a photocopy of the court order has to be submitted before approaching for the step of re-verification. The RPO will then refer the file to the respective police station with the photocopy of court’s order. Once the police officer verifies this and gives a receipt, the file will be moved forward for further process. However, if the criminal case hasn’t been released, a penalty can be imposed, which will be cleared only after the penalty is paid.