Documents for Passport

While applying for an Indian passport, the applicant is required to submit several documents. Here, we take a look at the list of documents that is required to be submitted in order to avail a fresh passport, diplomatic passport and other purposes like renewal and reissue of the document.

Documents Required for a Fresh Passport

Proof of Address

  • Photo Passbook of running bank account in any public sector bank, private sector bank and regional rural banks.
  • Water bill.
  • Election Photo ID card.
  • Landline or Postpaid mobile bill.
  • Proof of Gas Connection.
  • Election Photo ID card.
  • Spouse’s passport copy (First and last page of the passport that includes the details of the family and mentions applicants name as spouse of the passport holder).
  • Certificate from Employer of reputed companies on letter head.
  • Income Tax Assessment Order.
  • Aadhaar card.
  • Electricity Bill.
  • Rent agreement.

Proof of Age

  • School leaving certificate/ Secondary school leaving certificate.
  • Birth certificate issued by the Registrar of Births and Deaths or the Municipal Corporation or any other prescribed authority that has been empowered under the Registration of Birth and Deaths Act, 1969.
  • Declaration given by the Head of the Orphanage/Child Care Home on the official letterhead confirming the date of birth of the applicant.
  • Policy Bond issued by the Public Life Insurance Corporations/Companies which contains the date of birth of the holder.
  • Extract of the service record of the applicant (in case of government servants) or Pay Pension Order (retired government servants) that is duly attested/certified by the officer/in-charge of the Administration of the concerned Ministry/department of the applicant.
  • Driving license.
  • PAN Card.
  • Election Photo Identity Card.
  • Aadhaar card or e-Aadhaar.

Documents Required for Minors for a Fresh Passport

Proof of Date of Birth

  • School leaving certificate/ Secondary school leaving certificate
  • Birth certificate
  • Declaration given by the Head of the Orphanage/Child Care Home
  • Policy Bond issued by the Public Life Insurance Corporations/Companies
  • Aadhaar card or e-Aadhaar
  • School or university 10th standard mark’s card

Proof of Present Address

  • Proof of current address in the parents name
  • Photo Passbook of running bank account
  • Water bill
  • Election Photo ID card
  • Landline or Postpaid mobile bill
  • Election Photo ID card
  • Aadhaar card
  • Electricity Bill
  • Rent agreement
  • If the parent possesses a passport, the original and self-attested copies should be carried.
Passport Required Documents

Documents Required for Re-issue of Passport

Mandatory Documents for all Reasons are as follows:

  • Old passport, original
  • Self-attested photocopy of:
  • The first two and last two pages
  • ECR/Non-ECR page
  • Page of validity extension (if any)
  • Page of observation (if any) made by Passport Issuing Authority
  • No Objection Certificate (NOC)/Prior Intimation Letter (PI)

Check the possible reasons listed below

Due to Renewal of Short Validity Passport (SVP) :

  • Mandatory Documents with Proof of documents which eliminates the cause of issuance of SVP

Loss/stolen passport/damaged beyond recognition:

  • Proof of Date of Birth
  • Proof of present address
  • Police report in original
  • Affidavit stating how and where the passport got lost/stolen/damaged
  • No Objection Certificate / Prior Intimation Letter

Damaged passport with the passport number readable, name legible & photograph intact:

Mandatory Documents with

  • Proof of Date of Birth
  • Affidavit stating how and where the passport got lost/stolen/damaged

Change in Appearance

  • Mandatory Documents with Recent photograph showing latest appearance

Due to change of name

Mandatory Documents with

  • Fresh ID certificate in changed name
  • Gazette notification changing name in applicant’s department

Due to change of Date of Birth

  • Mandatory Documents with Proof of Date of Birth

Due to change in Address

  • Mandatory Documents with Proof of present address

Due to deletion of ECR

  • Mandatory Documents with Documentary proof for any one of the Non-ECR categories

Due to Change of Place of Birth (involving State or Country)

Mandatory Documents with

  • Proof of place of birth
  • Affidavit stating the reason for change in place of birth, if the place is changed
  • Order from the First class judicial magistrate or Sub-divisional magistrate (civil court) if the change in date of birth is more than 2 years or in case of conflicting documents or if the change in place of birth involves change in state or country
  • Certificate of citizenship issued by MHA if the place of birth involves change in country

Due to Change of Place of Birth (not involving State or Country)

Mandatory Documents with

  • Proof of Place of birth.
  • Affidavit stating the reason for change in place of birth.

Due to Change in Sex

Mandatory Documents with

  • Sworn affidavit regarding change of sex.
  • Certificate from hospital where the applicant underwent sex change operation successfully.

Due to change in parent’s name

Mandatory Documents with

  • Passport of parents with the new name.
  • Service record or pension order or property documents that prove that parents changed their names.
  • Any proof which highlights that parents changed their names when they were alive, in case they are dead.

Due to expiry of validity or Exhaustion of pages or Validity due to expire, Change in Appearance, Change of signature, Due to Addition/Change of Spouse’s name, Due to any other reason apart from the ones mentioned above:

  • Mandatory Documents Required above

Documents Required for Re-issue of Passport

Mandatory Documents for all Reasons are as follows:

  • Old passport, original
  • Self-attested photocopy of:
  • The first two and last two pages
  • ECR/Non-ECR page
  • Page of validity extension (if any)
  • Page of observation (if any) made by Passport Issuing Authority
  • No Objection Certificate (NOC)/Prior Intimation Letter (PI)

Check the possible reasons listed below

Expiry of validity / Exhaustion of pages / Validity due to expire:

  • Mandatory Documents with Pension Payment Order

Renewal of Short Validity Passport (SVP):

Mandatory Documents with

  • Pension Payment Order.
  • Proof of documents which eliminates the cause for issuance of SVP

Lost/stolen Passport/damaged:

  • Proof of Date of Birth
  • Proof of present address
  • Affidavit stating how and where the Passport got lost or stolen or damaged
  • Police report in original

Damaged passport with the passport number readable, name legible & photograph intact:

Mandatory Documents with

  • Pension Payment Order
  • Proof of Date of Birth
  • Affidavit stating how & where the Passport got lost/stolen/damaged

Change in Appearance:

  • Mandatory Documents with Recent photograph showing latest appearance

Change of signature:

  • Mandatory Documents

Change of Date of Birth:

  • Mandatory Documents with Proof of date of birth.

Addition/Change of Spouse’s name following marriage/divorce/separated :

  • Mandatory Documents with Page of validity extension if any

Due to Addition/Change of Spouse’s name following re-marriage:

  • Mandatory Documents with Death certificate of first marriage spouse/self attested copy of the divorce certificate

Due to change in Address:

  • Mandatory Documents with Proof of present address.

Due to deletion of ECR:

  • Mandatory Documents with Documentary proof for any one of the Non-ECR categories.

Due to Change of Place of Birth (involving State or Country):

Mandatory Documents with

  • Proof of Place of birth
  • Affidavit stating the reason for change in place of birth.
  • Order of First class judicial magistrate or Sub-divisional magistrate (civil court) if the change in date of birth is more than 2 years or in case of conflicting documents or in change in place of birth involves change in state or country
  • Certificate of citizenship issued by MHA, if the place of birth involves change in country.

Due to Change of Place of Birth (not involving State or Country):

Mandatory Documents with

  • Proof of place of birth.
  • Affidavit stating the reason for change in place of birth.

Due to Change in Sex:

Mandatory Documents with

  • Page of validity extension if any
  • Sworn affidavit regarding change of sex
  • Certificate from the hospital where the applicant underwent sex change operation successfully

Due to change in parent’s name:

  • Mandatory Documents with
  • Service record or pension order or property documents which prove that parents had changed their names.
  • If parents are deceased, any proof which proves that the names were changed during their lifetime would need to be submitted.

Due to any other reason apart from the ones mentioned above :

  • Mandatory Documents

Documents Required for Minors for Reissue of Passport

All the Mandatory Documents listed above with the following :

  • Document which eliminates the cause for issuance of Short Validity Passport (SVP).
  • Proof of date of birth.
  • Proof of present address.
  • Proof of place of birth.
  • Declaration confirming the details of the minor as mentioned in the application form.
  • Recent photograph showing latest appearance of the applicant.
  • Passport of parents with new name in original along with the self-attested photocopy of the first and last two pages, ECR/Non-ECR page, page of observation and page of validity extension (if any).

Documents Required for availing Diplomatic/Official Passport

  • Official Identity card of the applicant or of the Head of Office.
  • Political/PMO clearance certificate (if applicable).
  • Official request letter from the forwarding officer.
  • Certificate that is issued by the Head of Office.

Applicants for a diplomatic/official passport

  • Printed copy of online filled application form.
  • Political or PMO clearance.
  • Copy of identity card.
  • Certificate from the Head of Office.
  • Request from a Forwarding Officer.
  • Other relevant documents.

News About Documents Required for Passport

  • Each parliamentary constituency to have a Passport Seva Kendra

    India has 543 parliamentary constituencies across the country. In order to provide passport-related services to all the people of these constituencies, Passport Seva Kendras will be established in each. This was announced by V K Singh, the Minister of State for external affairs. This is to ensure that Indians do not face any difficulty in obtaining passports where they may be in India. The new Seva Kendras should be ready by March 2019. The system will be optimised to ensure that the entire process is streamlined and easy-to-use. This follows on the heels of the MEA’s idea of having new Passport Seva Kendras in head post offices around the country.

    29 November 2018

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