How to Apply for Passport Offline

People prefer to apply for passports online given the convenience and ease with which it can be done through this mode. However, for some who cannot access the internet or have problems applying for a passport online, there is a provision for offline application of passports.

Where to Apply For a Passport ?

You can apply for a passport either online (www.passportindia.gov.in), by submitting the passport application form on the passport website, or offline, by submitting the form at any of the below centers.

  • District Passport Cell (DPC)
  • Speed Post Centre (SPC)
  • Citizen Service Centre (CSC)

Note Only applications for fresh / new passports can be submitted at DPCs, SPCs and CSCs.

These centers will sell and accept passport forms (for new passports only; applications for passport reissue/renewal/diplomatic/official passport and other related services will not be entertained), collect supporting documents and verify the same and collect the required passport fees. Fingerprints / biometrics are not collected at these centers. Once this is done, the application is forwarded to the appropriate Regional Passport Office (RPO) for further processing i.e. connecting with police departments for police verification, issuance, printing, and lamination and dispatching of documents.

These centers were allowed to accept applications to help ease the burden on mainstream passport issuing authorities like PSKs and POs.

Offline Passport Application Process

The passport form can be filled and submitted manually at the abovementioned centers. For instructions on what forms to be filled to apply for a passport and how to fill the passport form correctly, There are certain guidelines to be followed to avoid rejection of the passport form.

Passport forms can be

  • Downloaded and printed (back to back, A4 paper) off the internet from the passport (PSP) website (www.passportindia.gov.in). The form can be found on the websites home page as a link called Print Application Form.
  • Bought at the abovementioned centres.

How to Apply For Passport At District Passport Cell?

You will have to approach the appropriate passport cell for your district. A list of DPCs can be obtained here. At the DPC counter you will have to

  • Submit the passport forms with photographs (as per specifications)
  • Submit supporting documentation (self-attested)
  • Provide original documentation for verification (if required)
  • Pay passport fee via DD
  • Receive Acknowledgement Letter containing the File Number

For submitting the form, you can download and print the passport form from the Passport Seva website, fill it in manually and submit it. You can also buy the form at the DPC by paying Rs.10. Only the new format of the passport form should be used.

Documentation For Passport Applications At DPC

  • Passport Application Form
  • Self-attested photocopies of documents but remember to carry along the originals as well
  • Photographs should be 4.5 cms x 3.5 cms free of any marks, signatures, stamps etc. It should be a coloured photo which has been taken recently with a white or light background. And Affix the photograph. Ensure you sign under the photograph on the form

Passport Application at Speed Post Centers (SPC)

The Ministry of External Affairs (MEA) in conjunction with the Department of Posts has established a process whereby passport applications can be submitted at Speed Post Centers (SPCs).

However, you can apply/submit forms for a passport only at certain Speed Post Centers in your district. As mentioned above, you can apply for a fresh / new passport only at these centers. Similar to the process at District Passport Cells, at Speed Post Centers you can

  • Buy, fill and submit passport application forms at the SPC. The form will cost Rs.20 including an envelope
  • You will have to submit supporting self-attested documentation along with the duly filled and signed application form which should have the standard passport photographs attached.
  • Payment of the passport fee for fresh/new passport application should be made at the SPC. Payment can be made by Demand Draft or Cash only. As in the case of the DPC, the DD should be drawn favouring PAO-MEA, payable at the RPO city. The reverse of the DD should contain your name, birth date and date of application submission.
  • You will then receive a key number which can be used to check the passport office.

Passport Application at Citizen Service Centers (CSC)

As with DPCs and SPCs, passport forms can be bought, filled and submitted at CSCs along with the required documentation (photocopies and originals) and photographs. The required fee can be paid to complete the process. Passport fee at CSC can be paid via Cash or Card (credit/Debit) only. On completion of the process, you will receive a reference number which can be used to track the application status.

Offline Application form submission at PSK

Unlike DPCs, SPCs and CSCs, application forms at PSKs can be submitted not only for new / fresh passports but other types of applications and related services as well. In some cases, an appointment is not required to at PSK and this category of applicants are called walk-in applicants. These are -

  • Tatkaal or urgent cases
  • Police Clearance Certificates (PCC)
  • Senior Citizens
  • Minors
  • Handicapped
  • Cases where token was not issued due to issues with documents.

If you are a walk-in applicant, you will first have to submit your application online at the passport portal and get an ARN receipt. You will have to carry this ARN receipt and relevant documents and visit the PSK at hours specified for walk-ins.

For cases where token was not issued, walk-ins are allowed up to 3 days from the original appointment date.

Passport Application Process At Regional Passport Office

In general, you cannot apply for a passport directly at a Passport Office / Regional Passport Office, other than the specified types of applications that POs are allowed to process). However, every now and then advisories are issued by Regional Passport Offices regarding acceptance of passport applications at the Passport Office. As with other cases mentioned above, the manual application procedure is the same at the Passport Office as well.

If you apply thought the Passport Office, you will have to submit the required application form which you will either obtain from the passport website or which you can buy at the PO. Along with the form you will have to submit standard passport photographs, photocopies of requisite supporting documents and their originals for verification. The requisite passport fee will also have to be paid in the prescribed mode to complete the process.

News About Applying Passport Offline

  • Passport offices to be trusted with carrying out verification checks for US visas

    In a move that was long overdue, passport offices will now be responsible for carrying out verification process for applicants applying for a US visa under the Global Entry Programme (GEP). The process is set to become free of any inconveniences as per the Regional Passport Officer (RPO), Bengaluru, Bharat Kumar Kuthati. In Bengaluru alone already 530 people have taken advantage of the GEP and applied for a US visa under it. The verification process for these applicants will commence soon.

    The GEP is an initiative that was agreed between India and the US during Prime Minister Narendra Modi’s last visit to the United States. It is under the supervision of US Customs and Border Protection program (CBP). The CBP’s objective is to ensure entry of only pre-approved, minimum risk travellers into the US. They do this through lanes and kiosks that are specially designated for this purpose. For H-1B visa holders, the CBP verifies their criminal and financial background followed by other police checks.

    Talking on another issue regarding Bangladeshi nationals obtaining illegal passports, the RPO of Bengaluru has admitted to people from Bangladesh staying illegally and has promised that the agencies will take adequate action as soon as possible.

    4 May 2018

  • Post Office Passport Seva Kendra launched in Faridabad

    The inauguration of a Post Office Passport Seva Kendra (POPSK) in Faridabad has added convenience to the lives of the citizens in Faridabad who had to visit the Passport Seva Kendra in Gurugram or New Delhi. The POPSK will start accepting 30 applications per day and increase the number gradually. Faridabad is an industrial town in Haryana that adjoins the national capital. The POPSK in Faridabad will be the first one to be launched under the jurisdiction of Regional Passport Office in Delhi. The citizen of Faridabad can now submit the application for a new passport, correction, renewal, etc. at the POPSK in Faridabad itself.

    8 May 2017

  • Head Post Offices will soon provide passport-related services

    The Ministry of External Affairs and the Department of Posts (DOP) in a joint effort have agreed to use Head Post Offices (HPO) across the country as Post Office Passport Seva Kendras (POPSK) to provide individuals with passport related services. This venture has been undertaken to increase the coverage of passport services across the country and to reduce the high levels of traffic going through the present Passport Seva Kendras.

    3 February 2017

  • Tirupur, Coimbatore Slowest In Issuance of Passport

    Based on the data available at the RPO or Regional Passport Office, Tirupur and Coimbatore are the slowest when it comes to issuing passports. An applicant will have to wait for almost a month on an average to get the police verification done plus another fortnight to get the passport. Applicants in Nilgiris, Namakkal and Erode receive it within half of that time. Delay has been attributed to a large number of applications and low manpower.

    Once these applications have been submitted to the PSK, particulars are sent to the respective city police headquarters and then to the police station where the applicant resides. The officer will have to visit the residence personally and verify the details that have been submitted. In the case the application is tatkal, then passport is issued first and a verification is done later.

    15 September 2016

  • Passport Seva Laghu Kendra to be launched at Bhimavaram

    On June 22, a Passport Seva Laghu Kendra (PSLK) will be launched. The PSLK will be set up at Bhimavaram. It will be inaugurated by Retired General V.K. Singh, Union Minister of State for External Affairs. It will cater to the citizens from the West and East Godavari Districts for all their passport needs. Applicants can book their appointments for PSLK online. The slots available for PSLK in Bhimavaram will be released soon. Citizens have been in need of better access to passport applications. This move will help the citizens from the district get their passports in a better and more convenient manner.

    21 June 2016

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