UAN Registration & Activation Online

UAN stands for Universal Account Number. It is extremely important for an employee working in an organisation as the whole procedure related to the services of the Employee Provident Fund (EPF) is now functionable digitally or online.

About UAN Registration

Employers who have 20 or more employees working under them are required to obtain Provident Fund registration. Employees with wages up to Rs.15,000 are required to be enrolled under the Employees’ Provident Fund (EPF) scheme. Employers with less than 20 employees can also obtain Provident Fund registration voluntarily. Any employer who is registered under the EPF scheme will be able to issue UAN to their employees who are enrolled under the scheme. This UAN is used as an identification of the employee under the EPFO. It is also required to log in to the EPFO Portal.

Steps for UAN Registration & Activation Online

The registration process for new users on the EPFO Member Portal is a short and easy process. The following steps are required to be followed by a user to register in the portal:

  1. Visit the EPFO Member’s Portal. Visit the following link: https://unifiedportal-mem.epfindia.gov.in/memberinterface/
  2. On the main page of the website, click on the “Activate UAN” option under the “Important Links” tab available in the lower right corner of the screen.
  3. Activate UAN
    Figure 1. Activate UAN

  4. On clicking the “Activate UAN” option, the user will be redirected to a new webpage where he/she will be required to feed in details pertaining to UAN, Member ID, Aadhaar number, PAN, Name, Date of Birth, Mobile No. (the number registered with EPFO), Email ID, and fill up the Captcha code before submitting the form.
  5. Filling Details
    Figure 1.1 Filling Details

  6. In the above step, the user is allowed to choose from UAN, Member ID, Aadhaar Number, and PAN. He/she can fill up any one of the options mentioned above to register.
  7. Upon filling up all the details and the auto-generated Captcha code, the user will have to click on the “Get Authorization Pin” option.
  8. After this, a One Time Password or OTP will be sent to the registered mobile number and the user will be redirected to a new webpage.
  9. On this webpage, the user will be required to verify the details (UAN, Name, Date of Birth, Mobile No., and Email ID) provided by him/her in the previous page.
  10. Once the details are verified, the user will be required to click and check the checkbox against the “I Agree” option. Under this option, the OTP ID and the field for the OTP will be provided.
  11. Validating OTP Details
    Figure 1.2 Validating OTP Details

  12. Once the above-mentioned steps are completed, the user can enter the OTP received on the mobile number in the provided field and click on the “Validate OTP and Activate UAN” option.
  13. On successfully completing the registration process, the following message will be displayed on the screen of the user: “Your UAN is activated, The Password is sent to your registered mobile number.”
UAN Activated
Figure 1.3 UAN Activated

Documents Required to Generate UAN

The mandatory documents required to generate UAN are as follows:

  • Bank details -Account number, IFSC code, branch name.
  • Passport
  • Aadhaar card
  • PAN card
  • Ration card
  • Driver’s license
  • ESIC card

Activating UAN through SMS & EPFO App

The EPFO App was launched in 2015 and can be used to access EPFO information through a smartphone.

To activate UAN, the individual should download the app and enter their UAN login and registered mobile number. Once submitted, the individual receives the requested details.

Check EFP Balance Through SMS in a predefined format
SMS Format EPFOHO UAN
Send SMS To 7738299899
Language preferred English, Hindi, Telugu, Punjabi, Gujarati, Marathi, Kannada, Malayalam, Tamil & Bengali
Helpdesk Number 1800118005
Timings 9:15 AM to 5:45 PM

Adding the Nominees

An activated UAN also allows the employee to add and edit the nominees to their EPF account. The subscriber should first log in to the UAN member portal and select the “Profile” tab on their dashboard. Under the profile tab, the subscriber should select the “Edit Nomination Details” option. Clicking on this option redirects the subscriber to the nomination form. The form requires information such as the subscriber’s personal and employment details. Since the subscriber already has these details registered with their UAN, this section is automatically filled out. The same page also has details about the subscriber’s family members. These details can be updated and edited by the subscriber. The same section also has details about the subscriber’s nominees. If the subscriber wishes to change the nominees for the EPF or wishes to add a new nominee(s).

Generating UAN through Aadhaar

Subscribers can self-generate their UAN using their Aadhaar card. To do so, they should follow the steps mentioned below:

  • Visit the EPFO member portal.
  • Click on "Online Aadhaar Verified UAN Allotment"
  • Enter your Aadhaar card number.
  • Click on “generate OTP”.
  • Enter the OTP received on your registered mobile number and click on “submit”.
  • The page will then display the Aadhaar card details.
  • Click on “register”.
  • Once that is done, the UAN will be allotted.

FAQs About UAN

1. Is it possible to download or view my passbook?

Yes, you can download or view your passbook in the following manner:

  • Log in to the member portal using your UAN and password.
  • Go to the menu option ‘Download’ and select ‘Download Passbook’.
  • It is also possible to download the PDF version of the passbook.

2. My photograph does not appear on my UAN card at all. What can be done?

Currently, it is not possible to get your photograph on the UAN card. The photo will appear on the card after you update your KYC of Aadhaar, and it will be picked up directly from the Aadhaar database. This facility is being configured now and will be available to you soon.

3. Why does the Universal Account Number list all previous member IDs?

The Universal Account Number was configured to consolidate multiple Member Identification Numbers (Member Ids) that were allocated to a single member. This is intended to help a member view his Member IDs and further enable him to check his eligibility for online transfer of PF amounts. However, in the future, members would be required to disclose their previous Member IDs or UAN to the new employer in Form-11; hence eliminating the need to list these Member IDs in the UAN. The linking will be done automatically from the information in the Form-11 document.

4. Is it possible to upload my KYC document through the UAN Members e-Sewa portal?

Yes, this is possible. You will have to go to the menu option ‘Profile’ and select ‘Update KYC Information’. This enables you to upload the KYC document from your local system. This document will have to be approved by the employer; until then the status of the KYC will appear as ‘Pending’.

5. Will the UAN facility be available to non-permanent Government employees, i.e., the contract-based workforce?

The UAN facility is available to all members who contribute towards EPFO. This is inclusive of contract-based employees, as well.

6. My personal details are incorrect in the UAN card. How can I get these corrected?

You should submit the correct information to your employer, along with relevant proof. The employer will validate and submit this information to the concerned field office. Since the UAN card is dynamic, it will be automatically updated.

7. Why am I allocated two Universal Account Numbers?

If there are two Universal Account Numbers allotted to you, this could be because your previous employer did not file your date of exit, and the transfer of service to your current establishment was made as well. In such a scenario, you should immediately report the issue either to your employer or send an email to uanepf@epfindia.gov.in, mentioning your UANs. After verification, the previous UAN will be blocked, and the latest UAN will be active. Subsequently, you will be required to submit a request for the transfer of service and funds to the active UAN.

8. What is the Procedure of Allocating a UAN to New Employees?

If your UAN is not generated by your previous employer, your new employer will collect the required information such as your previous employer details and PF Account number, verify it and forward the information to EPFO for UAN generation. Once UAN is generated by EPFO, it will be communicated to your current employer who will then make it available for you.

9. How is UAN Generated?

UAN is generated for each PF account holders by the Employee Provident Fund Organization and made available to employers on the Online Transfer Claim Portal (OTCP).

10. What is the URL of the EPFO Member Portal?

The URL of the EPFO member portal is http://uanmembers.epfoservices.in

11. Can I Change My Mobile Number or E-Mail ID in the UAN Member Portal?

Yes, you can change your mobile number and email in the UAN portal. What you have to do is to go to the profile menu and select the option called “Edit Mobile No" or “Edit Email ID" where you need to enter your new mobile number or e-mail id.

12. Can My Employer see the UANs Allotted to its Employees?

Yes, your employer can see the UANs allotted by EPFO to its employees. Any employer can view the UANs allotted to employees by visiting the UAN member portal and clicking on the “UAN Menu”. In the menu, there will be an option called “Download UAN List’. By clicking on this option, employers would be able to see the UANs allotted to its employees. Besides, they can also download the PDF version of the same. For any queries, employers can contact the toll-free no: 1800-118-005 or email EPFO.

13. Procedure to Allocate UAN to New Employees

As soon as you join a new company, your employer will collect your previous PF account details, make verification and then forward the same to the EPFO to generate the UAN. The employer will then pass on the UAN once the EPFO generates it.

14. How to Correct Personal Details in UAN?

Employees should submit their correct details which employers will verify and send to the concerned officer. After proper verification, the correct information will be updated in the UAN portal.

15. What is the Procedure of Uploading KYC Document in the UAN Member Portal?

You can upload your KYC document in the portal by using Bulk KYC Text File Upload.

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News About UAN

  • UIDAI website classifies its online facilities into 3 categories

    The Unique Identification Authority of India (UIDAI) offers several Aadhaar-related services via its self-service online portal. The website has categorized these services into 3 -Aadhaar Enrolment, Aadhaar Update, and Other Services. All these online services function through a One-Time Password (OTP) method wherein users will receive an OTP through SMS on their Aadhaar registered mobile number.

    The other facilities that users can avail through the website of UIDAI are address change, status of address change request, retrieving lost Aadhaar number, creation of virtual ID, and access history of Aadhaar Authentication.

    18 May 2018

  • Now Generate UAN using your Aadhaar card

    For those who have joined a new organization and wish to know their UAN, they can now use just their Aadhaar card details to generate their UAN. For those new to the Employees’ Provident Fund, using their UAN which is linked to their Aadhaar card can carry out withdrawals without the verification or attestation of their employer. In addition, they can also carry out a PF balance transfer and so on, just by using their UAN. Now, if in case the employer doesn’t know his/her UAN, he can visit https://unifiedportal-mem.epfindia.gov.in/memberinterface/no-auth/citizenRegistration/viewRegistraton. Once on the portal, the subscriber to the EPF has to enter his/her Aadhaar card details. An OTP will then be sent to their registered mobile number. Enter the OTP and proceed by entering your name, date of birth, father’s name. The information will now be verified by the EPFO. As soon as the verification is done, the subscriber will receive an SMS displaying one’s UAN number which now would have been linked to their Aadhaar card as well. If the process is stalled, do a cross-check to see if there are any discrepancies with regard to your personal details - resulting in your claim being rejected or being put on hold.

    3 April 2018

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