How to apply Voter Id card in Gurgaon?

Voting is a fundamental right in a democratic nation as it gives the citizens the power to choose their leaders and ultimately shape the destiny of the country. To cast your vote and be a part of the elections, you need a Voter ID card. This card is also known as the Elector Photo Identity Card (EPIC).

Eligibility Criteria To Get EPIC

  • Individuals who are citizens of India are eligible to apply for a Voter ID card.
  • The individual must be at least 18 years of age.
  • The age criteria should be met on 1st January of the year in which the application is made. For example, if your birthday is on 1st August, 1998. You will turn 18 on 1st August, 2016. So you will be eligible to apply for a Voter ID card only in 2017 when the electoral roll is being revised. In other words, you must be 18 years old on 1st January.

How To Apply For Voter ID In Gurgaon

Applying for your EPIC seems like a daunting task but it has been made simpler by the Government of India. There are online and offline avenues to apply for the card. Drives are held regularly to enable every citizen to get their Voter ID made in their vicinity.

How to apply online

To apply for a new Voter ID online, follow the steps given below:

  • Login to the Haryana CEO website.
  • Click on “Online Voter Registration”.
  • Click on the link provided to register online and you will be directed to the NVSP website.
  • Click on “Apply online for registration of new voter”.
  • You will be directed to the application form.
  • Fill in the all relevant fields accurately.
  • You can save your form and complete it later. Once you have filled it in, you can click on “Submit”.
  • You will be given a unique application ID which must be preserved for future reference and tracking the application status.

How to apply offline

Revisions of the Electoral Roll is done annually and this gives citizens ample opportunity to get their names included in the Electoral Roll. During intensive revisions, field staff will visit every household to collect information about the eligible electors in your household. They will also inform you about drives that will be held for the application of Voter IDs. A draft publication of the Electoral Roll will be issued, after which individuals can start applying for their Voter IDs. A specific number of days will be allotted for this purpose and applicants should submit their forms at this time. The form required is Form 6 which is available online on the Haryana CEO website and can be downloaded from there. Forms will also be available at the designated location. Once you have filled the form, you can submit it at the following locations:

  • Designated locations where the draft electoral roll is displayed. Normally, this will be the polling station.
  • Electoral Registration Officer and Assistant Electoral Registration Officer of the constituency.

If applicants wish to submit their forms at any other time during the year, when the revision is not being held, then the form can be submitted directly to the concerned Electoral Registration Officer.

Tracking Voter ID Status

Once your application has been made, it is important to track the status to ensure that your name is added to the electoral roll. This will enable you to vote.

Tracking Voter ID Status Online

You can check your Voter ID status online by visiting the Haryana State CEO website. Select “Track your Application”.

  • Select your district
  • Select your Assembly Constituency
  • Select your form
  • Enter the date and click on “Search”

Tracking Voter ID status via SMS

You can track your application status by sending a simple SMS to the designated number.

  • VOTEHRY Voter Card No to 9954699899.

Calling on the Dedicated ECI Helpline Number

The Government has provided a dedicated ECI Helpline number for all queries, complaints, and status requests. The helpline is available between 10:00 am and 5:00 pm on all working days.

  • Toll free - 1950

How to Apply for Duplicate Voter Id card Gurgaon

An Electors Photo Identity Card once issue is valid for a lifetime. There is no need to renew the card. However, there are cases where the card maybe stolen, misplaced, lost or damaged. In these cases, a duplicate card will be issued.

Online

  • Visit the the Chief Electoral Officer’s website and download the Form EPIC-002.
  • Fill in the form accurately and attach the required documents.
  • Submit it at the nearest Electoral Office.
  • A reference number will be issued to you. Keep this number safe as it will come in handy when you need to track the status of your application.
  • The Electoral Officer will verify your application.
  • Upon successful approval, a duplicate card will be issued.
  • The card must be collected from the electoral office.

Offline

  • Visit the nearest electoral office to your residence.
  • Fill out Form EPIC-002.
  • Submit it at the nearest Electoral Office.
  • A reference number will be issued to you. Keep this number safe as it will come in handy when you need to track the status of your application.
  • The Electoral Officer will verify your application.
  • Upon successful approval, a duplicate card will be issued.
  • The card must be collected from the electoral office.

Documents Required for Voter's ID

  1. Duly filled and signed Form EPIC-002
  2. Recent passport sized photograph
  3. Proof of age (Any one of the following)
    • PAN Card
    • Aadhar Letter issued by UIDAI
    • Driving License
    • Indian Passport
    • Marks sheet from Class 10, 8 or 5 bearing the date of birth
    • If the person has not been educated till class 10, then the parents must make a declaration in the prescribed format given in Annexure-1. In the cases, the applicant will have to be present before the ERO/BLO/AERO for verification.
    • If the person has not been educated till class 10 and does not have parents, then a certificate of his age must be issued by any member of the concerned Municipal Corporation or Committee, or a sarpanch of the concerned Gram Panchayat.
    • Baptism Certificate
    • Birth certificate from a Government or Recognised school last attended by the applicant
    • Birth certificate issued by Municipal Authorities or district office of the Registrar of Births and Deaths
  4. Proof of Residence (Any one of the following)
    • Driving License, Passport, Ration Card, Assessment Order or Income Tax Return filed
    • Latest Gas Connection, Electricity, Telephone, Water Bill for the address. The bill can be in the name of the applicant or in the name of an immediate relation such as the parents.
    • Bank, Post Office, Kisan current Pass Book
    • Postal department’s posts received and delivered in the applicant’s name at the given address.
  5. For lost, stolen or misplaced cards, FIR (First Information Report) is required which must be registered immediately after the loss of card.

How to get corrections/changes made to Voter Id cards Online

A Voter ID card is an important proof of identification. You can use it for a number verifications as it contains your name, address and date of birth. It is important that the details mentioned in your card are accurate and true. If the details mentioned on your card are wrong, you should get this rectified. The process is quite simple.

Correction/updating Using form 8

  • You can access Form 8 on the Gurgaon CEO website or directly on the NVSP website.
  • Select “Correction of entries in electoral roll”.
  • You will be directed to the application form.
  • Fill in the all relevant fields accurately.
  • For corrections, Section IV of the form is very important. Ensure all the details mentioned are correct.
  • Upload your photo and documents required.
  • Once you have filled in the form, click on “Submit”.
  • A unique application ID will be generated. Keep this for future reference and tracking the application status.
  • The Electoral Officer will verify your application.
  • Upon successful approval, a duplicate card will be issued.
  • The card must be collected from the electoral office.

Changing constituency using form 8A

If you have changed your place of residence, you must shift your constituency as well. Your name will need to be deleted in the electoral roll of the previous constituency and added to the the electoral roll of the new constituency. You cannot directly apply for a new Voter ID in the new constituency. It is illegal to be enrolled more than once across all constituencies. To get your name transposed, you need to follow this process.

  • You can access Form 8A on the Gurgaon CEO website or directly on the NVSP website.
  • Select “Correction of entries in electoral roll”.
  • You will be directed to the application form.
  • Fill in the all relevant fields accurately.
  • Section IV of the form is very important. Ensure all the details about the new residence is mentioned correctly.
  • Section V need not be filled in if the applicant is the same person seeking transposition. In case the person filling the form is seeking transposition for someone else, then section V can be filled in.
  • Upload your photo and documents required.
  • Once you have filled in the form, click on “Submit”.
  • A unique application ID will be generated. Keep this for future reference and tracking the application status.
  • The Electoral Officer will verify your application.
  • Upon successful approval, a duplicate card will be issued.
  • The card must be collected from the electoral office.

Documents Required

  • Duly filled and signed Form
  • Recent passport sized photograph
  • Proof of age (Any one of the following)
    • PAN Card
    • Aadhar Letter issued by UIDAI
    • Driving License
    • Indian Passport
    • Marks sheet from Class 10, 8 or 5 bearing the date of birth
    • If the person has not been educated till class 10, then a declaration in the prescribed format given in Annexure-1 must be made by either of his parents. In the cases, the applicant will have to be present before the ERO/BLO/AERO for verification.
    • If the person has not been educated till class 10 and does not have parents, then a certificate of his age must be issued by any member of the concerned Municipal Corporation or Committee, or a sarpanch of the concerned Gram Panchayat.
    • Baptism Certificate
    • Birth certificate from a Government or Recognised school last attended by the applicant
    • Birth certificate issued by Municipal Authorities or district office of the Registrar of Births and Deaths
  • Proof of Residence (Any one of the following)
    • Driving License, Passport, Ration Card, Assessment Order or Income Tax Return filed
    • Latest Gas Connection, Electricity, Telephone, Water Bill for the address. The bill can be in the name of the applicant or in the name of an immediate relation such as the parents.
    • Bank, Post Office, Kisan current Pass Book
    • Postal department’s posts received and delivered in the applicant’s name at the given address.

How to get corrections/changes made to Voter Id cards Offline

Traditional methods are still available for citizens to make corrections to the Voter ID. This can be done by visiting the designated locations or the ERO office.

Correction/updating Using form 8

During the annual revisions of the Electoral Roll, applicants can get corrections made to their Voter IDs.

  • Download Form 8 from the CEO website or procure it at the designated locations.
  • Fill in the application and submit it at these designated locations where the draft electoral roll is displayed. This will usually be the polling station.
  • Applicants can also submit their forms at the Electoral Registration Officer and Assistant Electoral Registration Officer of the constituency.

If applicants wish to submit their forms at any other time during the year, when the revision is not being held, then the form can be submitted directly to the concerned Electoral Registration Officer.

Changing constituency using form 8A

To get your name transposed from one constituency to another, you can do so during the revision of the Electoral Roll held annually.

  • Download Form 8A from the CEO website or procure it at the designated locations.
  • Fill in the application and submit it at these designated locations where the draft electoral roll is displayed. This will usually be the polling station.
  • Applicants can also submit their forms at the Electoral Registration Officer and Assistant Electoral Registration Officer of the constituency.

If applicants wish to submit their forms at any other time during the year, when the revision is not being held, then the form can be submitted directly to the concerned Electoral Registration Officer.

FAQs on Voter's ID Gurgaon

  1. Why do I need to submit proof of age?

    Proof of age is required only for applicants between the age of 18 and 21 to ensure that they are eligible to vote. For all others, a declaration of their age will suffice.

  2. Why do I need to provide my contact details for Voter ID?

    Contact details are not mandatory, but will be helpful to the Electoral Registration Officer and to you. For further communication about your Voter ID card, a message can be sent via email or mobile.

  3. I live overseas, can I still get my Voter ID card without visiting Gurgaon?

    Yes, as long as you are a citizen of India and not of any other country, you can apply for your Voter ID. You can download Form 6A available online on the Haryana State CEO website. You can then fill in the form, attached the required documentation attested by the competent officials of the Indian Mission in your country of residence. Send the form and the documents via post to the concerned Electoral Registration Officer.

  4. Can I still vote if someone has already voted in my name?

    If you find that someone has already cast a vote in your name, you must inform the presiding office immediately. You will not be able to cast your vote using the EVM. You can then cast a Tendered Vote on a ballot paper that will be stamped at the back with the words “Tendered Ballot Paper”. You need to sign your name on a list of tendered votes.

  5. What are the different forms available for Voter ID?

    There are 5 different forms available for Voter ID depending on the purpose of application.

    1. Form 6 - New voter registration for inclusion of name of resident electors
    2. Form 6A- New voter registration for inclusion of name of overseas electors
    3. Form 7 - Objection of inclusion of names
    4. Form 8 - Correction of entries made in the Electoral Roll
    5. Form 8A - Transposition between constituencies

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