TDS TRACES - Complete Information

Here are some of the tasks that can be performed by taxpayers and TDS deductors on the TDS TRACES website:

1. Download and view Form 26AS.
2. Check the status of the challan.
3. Submit an online refund request.
4. The online services available on the TRACES website provide a practical way to complete a number of tax-related activities. Prior paper-based systems, which required a lot more time, have mostly been replaced by this. This online rectification facility makes it simple to correct PAN information and challans.

1. Send a request for changes to the TDS/TCS statement.
2. Online rectification of Online Tax Accounting System (OLTAS) challans.
3. You can check the status of many tax statements online.
4. Download Form 16, Form 16A, the Justification Report, and the consolidated file.
5. Make corrections to TDS returns that have already been submitted.

How to Register on TDS TRACES as a Deductor

The process to register on TRACES as a deductor is as follows:

Step 1: Visit the official website of TRACES.

Step 2: Select the 'Register as New User’ option.

Step 3: Select 'Deductor' as the User type.

Step 4: Register as a deductor on TRACES by completing all the required fields.

Step 5: You will receive an activation link on your registered email address along with unique activation codes on your registered email address and mobile number.

Step 6: Click the activation link and enter your user ID and activation information.

Step 7: You will be able to access TRACES following activation.

How to Register on TDS TRACES as a Taxpayer

The numerous online services offered by TRACES are only accessible to registered users of the TRACES website, which includes taxpayers, PAOs, and deductors. Here is how you can register on TRACES as a taxpayer:

Step 1: Visit the official website of TRACES.

Step 2: Click on the 'Register as New User' option.

Step 3: A taxpayer page will be displayed on the screen.

Step 4: Enter all the requested information and click on the 'Create Account’ option.

Step 5: A confirmation page will appear asking you to confirm the information you provided. The edit tab can be used to update any of the information that is displayed on the confirmation screen.

Step 6: Following data verification, you will receive an activation link and activation code on your mobile number and email address.

How to Log in to TRACES

After registering as a deductor, you can log in to the TRACES portal by following the steps mentioned below:

Step 1: Visit the official website of TRACES.

Step 2: Click on the ‘Login’ option.

Step 3: Enter your user ID and password and click on the ‘Go’ option.

Step 4: Click on the 'Profile menu' option.

Step 5: Enter the deductor's details like the PAN, date of birth, etc.

Step 6: Click on the ‘Submit’ button.

Step 7: Verify the data on the confirmation page, then click on the ‘Submit’ button.

Step 8: You will receive an activation link on your registered email address along with unique activation codes on your registered email address and mobile number.

Step 6: Click the activation link and enter your user ID and activation information.

Step 7: You will be able to access TRACES following activation.

How to Generate a TRACES Compliance Report

Defaults in each and every TAN associated with an entity-level PAN are noted in the TDS Compliance Report. The taxpayer has several options for how to generate this report:

Step 1: Log into TRACES as a taxpayer.

Step 2: Click on the 'Aggregated TDS Compliance’ tab.

Step 3: You can choose either ‘Based on the default’ or ‘Based on the fiscal year.’

Step 4: Click on the 'Submit Request' option.

Step 5: Under the 'Downloads' menu, go to the 'Requested Downloads' section to download the corresponding Excel File.

What is TRACES Justification Report

The Income Tax Office's discovery of defaults or errors when processing the deductor's statement for a particular quarter of the financial year is detailed in the TDS TRACES Justification Report. The defaults and/or errors that the deductor must rectify are thoroughly covered in this paper. The deductor has to complete a correction statement and pay the required interest and fees, and any other applicable dues to complete this rectification.

The information in this report can also be used by deductors to explain any ‘errors’ that the tax authorities may have identified.

Request for Resolution Facility

The ‘Request for Resolution’ feature allows taxpayers to file complaints and request a resolution. The steps to use this service are as follows:

Step 1: Log in to TRACES as a taxpayer using your registered user ID and password.

Step 2: Click on the 'Request for Resolution' tab.

Step 3: Choose the category for which you want to make a resolution request.

Step 4: Choose the appropriate assessment year for the inquiry.

Step 5: Complete and submit the required information.

Step 6: A ticket number will be generated upon submission, which indicates that the request has been submitted successfully.

Ticket Status on TDS TRACES

The results of TDS TRACES' ticket status check options are as follows:

1. Open: The assessment officer has the ticket, and they will respond to it within the given time frame.

1. In Progress: Clarification has been offered by the assessing officer/requestor.

1. Clarification Asked: Clarification on the request has been asked by the tax authorities. If clarification is not provided within 30 days, the ticket will be closed.

1. Request for Closure: This option demonstrates that the deductor has sent a clarification to the assessee for closure. The ticket will be closed in case a response is not provided to such a request within 30 days.

How to Correct TDS/TCS Statements on TDS TRACES

The online correction feature enables all types of corrections, including those involving personal information, challan corrections, deductee details, and more. The steps to make corrections in a challan are as follows:

Step 1: Log in to the TRACES portal.

Step 2: Click on the 'Request for correction' under the ‘defaults’ tab.

Step 3: Enter the information, including the quarter, form type, financial year, and most recent token number accepted.

Step 4: Choose the category as ‘Online’.

Step 5: A request number will be generated after the change request has been submitted.

Step 6: When the request status changes to ‘Available,’ it will be listed under ‘Track Correction Request.’ To continue with the correction, click on Available/In progress status.

Step 7: Enter the KYC information and choose ‘Challan Correction’ as type of category.

Step 8: Make the necessary file corrections.

Step 9: Click on the ‘Submit for Processing’ option.

Step 10: You will receive a 15-digit token number on your registered email address.

Online Correction Services Status on TDS TRACES

A TRACES-registered person or entity may access the following online correction services:

1. Requested: This indicates that the user has submitted a correction request.
2. Initiated: This status indicates that the Centralised Processing Cell (CPC) of TDS is handling the request.
3. Available: This indicates that the statement is now open for correction after the correction request was approved.

1. Failed: The user must resubmit the correction request because it couldn't be started because of technical causes.
2. In Progress: The status changes to ‘In Progress’ when the user clicks on the hyperlink that is currently marked as ‘available.’ It indicates that the statement is under consideration.
3. Submitted to Admin User: The Admin User has received a correction statement from a Sub User.
4. Submitted to ITD: This indicates that the Admin User has sent the correction request for processing to the Income Tax Department.
5. Processed: This indicates that TDS CPC has completed processing the request.

1. Rejected: This indicates that after processing, the TDS CPC has rejected the statement. The 'Remarks' column lists the explanations for rejection.