E-Swathu is a Government of Karnataka scheme that helps clarify ownership details of properties in rural areas. It is operated by the Rural Development and Panchayath Raj Department. You can obtain your property’s E-Khatha through the portal e-swathu.kar.nic.in.
The scheme was introduced to cut down forgeries in transactions related to land and property, and to regulate registrations of plots/properties in unauthorised layouts.
The E-Swathu portal is used to maintain the latest records of ownership and physical details of properties under each Gram Panchayat’s (GP’s) dominion, and updating of details in case of transfer of ownership, gift, inheritance, acquisition of land for government projects, court cases, liabilities, restrictions, etc. This portal makes it easier for the gram panchayath to share your property details with other related government departments, town planning offices, and courts.
Please note that the website is in Kannada, so make sure that you can read the language or have someone with you who can read Kannada.
The two most important documents available through E-Swathu are Form-9 and Form-11.
Here’s What You Need to Know About Form-9
Form-9, also known as A Khata, is created by the respective Gram Panchayats for non-agricultural properties under their dominion. It is issued under the Karnataka Panchayat Raj (Grama Panchayat Budgeting and Accounting) Rules 2006 (Rule 28, Amendment Rules 2013). For a property to acquire Form-9, it has to:
- Be legally converted to a non-agricultural property as stated in the Karnataka Land Revenue Act, 1964 by the Revenue Department Office concerned.
- Possess sanctions and approvals for plans under the Town and Country Planning Act from the government department concerned.
- Be verified by the Tahsildar, and its location within the Gramathana of the village confirmed via a sketch. Refer to the Revenue Department circulars RD 174 MUNOMU 2005 dated 23 August 2005 and RD 146 ASD 2013 dated 14 June 2013.
- Be issued to beneficiaries of the Basava, Ambedkar, and Indira Awaas Yojana Government housing schemes under the Housing Department circular number HD 55 HAS 2011 dated 30 January 2012.
Here’s a Sample Form-9
Here’s What You Need to Know About Form-11
Form-11 is also created by the respective GPs for non-agricultural properties under their dominion. It is issued under the Karnataka Panchayat Raj (Grama Panchayat Budgeting and Accounting) Rules 2006 (Rule 30, Amendment Rules 2013). The register of this form is also known as the Register of Demand, Collection and Balance of land and building.
Form-9 and Form-11 are basically used to aid the collection of property tax. However, these forms are also mandatory for registration of non-agricultural properties that fall under the jurisidiction of GPs, as per the Revenue department circular number RD 344 MUNOMU 2005 dated 6 April 2009, amended in 2013.
Here’s a Sample Form-11
You will need to apply for these forms if you wish to sell your property.
How to Create Form-9 and Form-11
Form-9 and Form-11 can be created only by registered data entry operators and government officials. The procedure to create Form-9 or 11 for a property is given below:
- Step 1: Open the portal and enter your login ID in the box provided.
- Step 2: Use the biometric (fingerprint) entry to enter the web app. Biometric verification is compulsory at all levels of logging in.
- Step 3: After successful login, you can see a menu on the left-most side of the webpage. Choose the second option for addition of new property details(hosadaagiaasthi vivaragala servade).
- Step 4: Enter all the available data in the given fields and then click on ‘Ulisu aasthi’ (save the property) at the end of the page.
- Step 5: Click on the ‘Owner’ tab after saving.
- Here you have to do the following in the different tabs available on the screen:
- Input details of the owner/s.
- Upload identification documents of the owner.
- Step 6: Enter the Dimensions, GP coordinates, Rights, Liabilities, Documents Required, Survey No. of the property, and other required information. Click on the Save (ulisu aasthi) button after everything is entered.
- Step 7: As seen in the screenshot above, enter Registration Details and Electricity Details as well if you are also applying for Form-11. Save the entries, and this will create your Forms 9 and 11.
Step 8: Click on the application number created after your entry is saved. Choose ‘karyadarshiya anumodanege sallisu’ option (4th from the top on the left-most menu) to send the application to the next level of official approval.
- Step 9: Choose the property, write comments if you wish to, and then click on ‘Forward’.
Once the forms are created and forwarded to the gram panchayat secretary concerned, the secretary will be able to see, using their login, the forms pending for verification with them. They will verify the application, and either forward it to the Panchayat Development Officer (PDO) or send it for revision.
The PDO will further verify the application for Form-9 and Form-11, and do one of the following:
- Approve it
- Return it
- Reject it
How to Search for Your Property Details and Form-9/Form-11 in E-Swathu
Follow the instructions given below to get Form-9 and/or Form-11, or to find the details of your property:
Step 1: Go to the portal and click on ‘Search Your Property’.
- Step 2: You’ll arrive on this page.
Step 3: Select from the dropdown in each field, details such as District, Block, Gram Panchayat, Village, Property ID, Name of the Owner, and ‘Printed Forms’. Click on the ‘Search’ button when you’re done.
- You will get the following details in the search:
- Document Number
- Date of Printing
- Property Code
- Property ID
- Name of the Owner
- Name of the Village
- Asset Number
- Step 4: Click on the Document No. to download the form. You can get both Form-9 and Form-11 in this way.
Step 5: If you are looking for other details, then click on ‘All’ instead of ‘Printed Forms’.You’ll be able to see the following details: Property ID, Owner Name, Asset Number, and Property Classification.
How to Search for Status of Property with Kaveri Reports
Follow the steps given below to find the status of your property, through the Kaveri Reports section of the E-Swathu portal:
- Step 1: Click on the ‘Reports’ section on the right end of the website tabs.
- Step 2: You’ll see a dropdown as shown below. Select ‘Kaveri Reports’.
- Step 3: You’ll get the following options: Property ID, Registration No., Village-wise, Date-wise, or Abstract Report. Choose whichever datapoint you have.
- An example of village-wise report is given below. You can see Request ID, Registration No., Record Date, District, Taluk, Gram Panchayat, Village, Property ID, Name of the Buyer, Address, and Status.
- Step 4: To get the name of the seller of a particular property, click on the Request Id.
You’ll get Request ID, Registration No., Property ID, Name of the Buyer, and Name of the Seller.
Types of Mutation
While the terminology sounds odd, “mutation of property” is the official record of change in ownership (or title) of a property. The transfer of the property’s title from one person to another could be through sale of the property or inheritance, among other reasons.
Mutation of property – that is, official registration of the change in ownership of a property – ensures that property tax payments are asked for from the right owner. This procedure cannot be done by you; it has to be done by registered gram panchayat or SRO officials. There are 2 main types of property mutations:
- Registered Mutations: When a property is registered at the Stamps and Registration Office (SRO), the details are entered directly on E-Swathu.
- Non-Registered Mutations: For properties that are not registered at an SRO, the mutation entry is made at the respective gram panchayat office. Non-Registered Mutations are further classified as:
- Sale Deed
- Change in Property Number
- Change in Property Type
- Change in Roof Type of the Building
- Gift Deed
- Pouthi Khate
- Amalgamation of Properties
- Sub Division of Property
- Rights and Liabilities on the Property
- Change in Property Category
- Partition Deed
How to View Property Documents Online in Karnataka
To verify or view your property documents on the E-Swathu website, follow the steps given below:
- Step 1: Click on the ‘Verify’ section in the middle of the website tabs.
- Step 2: You’ll see the dropdowns as shown below. Click on the first option – ‘Verify Documents’.
- Step 3: Enter your document number in the screen that appears. Click on ‘View Document’.
- Step 4: The document will get downloaded, and you can view it with a PDF viewer.
How to Check Whether Property Can Be Registered Using Property ID
To know whether registration can be done for a property or not, follow the steps given below:
- Step 1: Go to the home page and click on the ‘Verify’ tab.
- Step 2: Click on the second option in the dropdown menu – ‘Check whether this property can be registered’.
- Step 3: Enter your property ID in the page that appears next.
- Step 4: If the property exists, then the result will be as shown below.
- If the given ID does not exist, then the following result will be seen.
- What documents do I need to apply for Form-9 and Form-11 in Karnataka?
The following documents are required to apply for Form-9 and/or Form-11 with a gram panchayat:
- Photograph of the applicant.
- Identity proof AND Address proof (One of these: Ration Card, Aadhaar Card, PAN Card, Passport).
- For Gramthana properties: Gramthana sketch + property certificate verified by Tahsildar.
- For converted properties: Ownership documents and Conversion Order issued by the Revenue Department OR
- Ownership documents and Plan Approval issued by the relevant Urban Development Department.
- For properties under government housing schemes such as Basava Vasati, Ashraya, or Pradhan Mantri Awas Yojana: Hakkupathra and Sanction Order issued by the relevant authority.
- What is the use of Form-9 and Form-11?
You will need to get Form-9 and Form-11 for your property if you want to sell it and if it is in a GP limit. The main purpose of Form-9 and Form-11 is to allow the Gram Panchayats (GPs) to collect property tax. But these forms have also been deigned necessary for the registration of all non-agricultural properties in a GP’s domain by the Revenue Department.
- Who can apply for Form-9?
People whose properties are in one the below categories can apply for Form-9:
- Gramathana plots.
- Sites carved out of authorised layouts.
- Properties sanctioned under a government housing scheme.
- Who can apply for Form-11?
People whose properties are in one of the below categories can apply for Form-11:
- Any property that has Form-9.
- Properties that are already in the existing demand register.
- Where do I apply for Form-9 and Form-11?
You can apply for Forms 9 and 11 at the Gram Panchayat Office that the property is a part of. You will need approvals from the Panchayat Development Officer and Gram Panchayat Secretary for the forms to be verified and issued.
- How long will it take to get Form-9 after application?
Form-9 is part of the Sakala service, so you should get your Form-9 within 45 days from the date of application.
- How do I know if the forms issued from E-Swathu are authentic?
Form-9s and Form-11s issued through E-Swathu contain a Certificate Number (pramaana patrada krama sankhye). This number can be used to verify the authenticity of the document. You can also check the 2D-Barcode on the certificate that contains the PDO’s digital signature.
- How do I know if the forms issued by gram panchayats are authentic?
Forms 9 and 11 issued by GPs in Bangalore, Bangalore (Rural), and Ramanagara are printed on secured stationery and have a hologram and watermark. Each paper has a number that can be seen on the top-right corner. People from other districts can verify their documents using the E-Swathu portal.
- Can I give feedback on the E-Swathu website?
Yes. There is a ‘Feedback’ option under the ‘Citizen Corner’ menu on the E-Swathu portal. The only mandatory data to be given to send a feedback is your name and the CAPTCHA code.
- Is there a mobile app for E-Swathu?
Yes, there is an Android app that can be downloaded from Google Play Store.
- Where can I find information about E-Swathu statistics?
Check this page for statistics related to E-Swathu.