Gratuity

Gratuity is a benefit which is payable under the Payment of Gratuity Act 1972. Gratuity is a sum of money paid by an employer to an employee for services rendered in the company. But, gratuity is paid only to employees who complete five or more years with the company.

What is Gratuity in salary?

Gratuity is a financial component offered by an employer to an employee in recognition of his/her service rendered to an organisation. It is a part of the salary an employee receives and can be viewed as a benefit plan designed to aid an individual in his/her retirement.

Gratuity is paid by an employer when an employee leaves the job after serving the same organisation for a minimum period of 5 years. One can consider it to be a financial “Thank you” to an employee for rendering continuous service to an employer.

Gratuity Eligibility Criteria

Following are the few instances when you will be eligible to receive gratuity.

  1. An employee should be eligible for superannuation
  2. An employee retires
  3. An employee resigns after working for 5 years with a single employer
  4. An employee passes away or suffers disability due to illness or accident
Gratuity in salary
Gratuity

Gratuity Calculation Formula

Listed below are the components that go into calculation of gratuity amount. The amount is also dependent upon the number of years served in the company and the last drawn salary.

Gratuity = N*B*15/26

N = number of years of service in a company

B = last drawn basic salary plus DA

How to Calculate Gratuity?

For example, you have worked with a company for 20 years of and had Rs.25,000 as his last drawn basic plus DA amount, then,

Gratuity Amount for Amit = 20*25,000*15/26 = Rs.2,88,461.54

However, an employer can choose to pay more gratuity to an employee. Also, for the number of months in the last year of employment, anything above 6 months is rounded off to the next number while anything below 6 months in the last year of employment is rounded off to the previous lower number.

Calculation of gratuity for the employees who are not covered under the Gratuity Act

Even if the organisation is not part of the Act, they can pay gratuity. However, the calculation of gratuity is based on an individual’s half month’s salary for every year that has been completed. The salary includes commission (sales based), dearness allowance, and basic salary.

The following formula is considered for the calculation of gratuity amount for employees who are not covered under the Gratuity Act:

Gratuity Amount = (15 * Last drawn salary amount * period of service) / 30

For Example:

For example, if you have at a company for 10 years and 8 months and your salary is Rs.50,000, the calculation of the gratuity amount is done as follows:

Gratuity Amount: (15 * 50,000 * 11) / 30 = Rs.2.75 lakh.

The period of service of an employee is taken as a whole year for the calculation. In case the number of months worked in the last year is less than 6 months, the previous number of completed years is considered. However, if the number of months completed in the last year of service is more than 6 months, the year is considered to be a full year for the purpose of calculation. Thus, the working tenure has been considered as 11 years. If the service period had been 10 years and 4 months (or anything less than 6 months), the number of years of service would have been considered as 10 years only.

As per the rules recorded on the pensioner’s portal of the government, the amount of gratuity at the time of retirement is calculated as follows:

Gratuity Amount is equal to one-fourth of the last-drawn basic salary of an employee for each completed six-month period. The retirement gratuity amount which is payable is 16 times of the basic salary. However, it is subject to a cap of Rs.20 lakh.

Calculation of gratuity in case of death of an employee

In case of the death of an employee, the gratuity benefits are calculated based on the tenure of service of the employee. The amount is, however, subject to a maximum of Rs.20 lakh. The following table shows the rates at which the gratuity will be payable in case of death of an employee:

Tenure of service Amount payable towards gratuity
Less than a year 2 * basis salary
1 year or more but less than 5 years 6 * basic salary
5 years or more but less than 11 years 12 * basic salary
11 years or more but less than 20 years 20 * basic salary
20 years or more Half of the basic salary for each completed six-monthly period. However, it is subject to a maximum of 33 times of the basic salary.

Latest advancements in regard to Gratuity

One of the most important advancement in regard to gratuity for private sector employees is the fact that the ceiling has been raised to Rs.20 lakh from Rs.10 lakh for tax-free gratuity. The same was done for central government employees right after the announcement and implementation of the 7th Central Pay Commission.

In light of the recent pandemic and virus outbreak across the nation, the Union Government has also proposed many security measures for the workforce. In one of the recent press conferences held by the Finance Minister Nirmala Sitharaman has announced that the government plans to offer the payment of gratuity after the completion of one year of service. This will apply to the fixed-term employees of a firm.

Few Significant Points about Gratuity

Following are some of the most prominent points about payment of gratuity by an employer to an employee.

  • An employee can receive a gratuity amount higher than Rs.10,00,000 from his/her employer, the exemption for tax in this case will be calculated as per the points listed above under taxation.
  • In the recent Interim Budget of 2019, interim finance minister, Mr. Piyush Goyal announced that the existing tax-free gratuity limit will be increased to Rs.30 lakh.
  • The employer has the right to reject payment of gratuity to an employee if he/she has been asked to leave his/her job owing to any misconduct.
  • In case of death of the employee, the nominee or heir of the employee is paid the gratuity amount. The taxation for this is calculated for the receiver under the head – income from other sources.

Tax on Gratuity

The taxation process for gratuity depends upon the employee who is receiving the gratuity amount. Two standard cases arise for the calculation of tax on gratuity:

  1. Government Employee Receiving Gratuity Amount:
  2. In case any employee under the state government, central government or local authority receives gratuity amount than the amount is fully exempt from Income Tax.

  3. Any Other Salaried Individual Receiving Gratuity Amount from an Employer who is Covered by Payment of Gratuity Act:
  4. In case of gratuity received by any employee whose employer is covered under the Gratuity Act, the following amount is exempt from tax.

    • 15 days salary as per the last drawn salary of the individual
  5. Any Other Salaried Individual Receiving Gratuity Amount from an Employer who is not Covered by Payment of Gratuity Act:
  6. In such a case the least of the following three amounts is exempt from tax.

    • Rs.10,00,000
    • Gratuity actually received by employee
    • Half month's salary for every year of service that the employee has completed with the employer

Tax Exemptions on Gratuity

Based on the policy changes made during the 2016 budget, here’s what gratuity laws looks like:

  • According to Article 10 (10) in the Income Tax Act, any gratuity received by government employees, apart from statutory corporations, is fully exempt of tax.
  • According to Article 10 (10) ii of the Income Tax Act, death and retirement gratuity receivable by an employee covered under Gratuity Act 1972 is the least amount of the following that is exempt from tax:
    • (*15/26) X Last drawn salary** X completed year of service or part thereof in excess of 6 months.
    • Rs.10 lakh.
    • Gratuity amount that is actually received.

* 7 days in case an individual is an employee of a seasonal establishment.

** Salary amounts to the total salary received by an employee including Dearness Allowance and excluding any other benefits like bonus, HRA, commission, and any other such perquisites.

  • According to Article 10 (10) iii of the Income Tax Act, exemption for gratuity amount received by individuals who are not covered under Gratuity Act of 1974 are as follows:
    • Half month’s Average Salary* X Completed years of service
    • Rs. 10,00,000 3. Gratuity actually received.

*Average salary = Average Salary of last 10 months immediately preceding the month of retirement ** Salary = Basic Pay + Dearness Allowance (to the extent it forms part of retirement benefits) + turnover based commission

Gratuity Rules

Forfeiture of Gratuity

According to the Payment of Gratuity Act of 1972, an employer holds the right to forfeit their gratuity payment, either wholly or partially despite the employee having completed 5 and more years of service in a company. The only situation where this works is when the employee has been terminated due to disorderly conduct wherein, he/she tries to physically harm individuals during his/her employment.

Timeline for Gratuity payment

There are three steps involved regarding gratuity payment. These include:

  • Initiation: An individual or a person authorised must send in an application to an employer regarding the gratuity he/she is owed by a company.
  • Acknowledgement and calculation: As soon as the application is received, the company which owes gratuity will calculate the amount and also provides a notice of the same to the individual and the controlling authority with the amount specified.
  • Disbursal: The employer, having sent the acknowledgement, has a time period of 30 days to pay the gratuity amount to the individual.

FAQs on Gratuity

  1. If I resign from a company after 4.5 years of service, am I eligible for gratuity?

    No, you have to serve at least 5 years in a company to get gratuity payment. A Madras High Court ruling held that you can avail gratuity if you have completed 240 days of service in the fifth year. It is best to check with the HR of your company about this. However, if someone dies while in service, the gratuity amount will be paid to their legal heir even if they have not completed 5 years of service. In addition, the amount received by a nominee/heir will not be taxed.

  2. I am a contract employee in a company. Will I get gratuity if I resign or retire after 5 years?

    If you are on the company rolls and are considered an employee of the company, then you will receive gratuity. However, if you are under a contract that is separate from the company then the gratuity should come from the contractor and not the company.

  3. What kind of employees does the Gratuity Act, 1972 cover?

    Payment of Gratuity Act, 1972, applies to employees of factories, mines, oilfields, plantations, ports, railway companies, shops or other establishments related to them. All kinds of government jobs have also been included under the purview of this act. It is applicable in all states of India except Jammu and Kashmir.

  4. Is there any difference in calculation of gratuity for employees who are not covered under the Gratuity Act?

    Even if you are not covered by the Gratuity Act, your employer may pay you gratuity. The calculation for this is: Gratuity = Average salary (basic + DA) * ½ * Number of service years. In this case, the service years are not rounded off to the next number. So if you have a service of 12 years and 10 months, you get gratuity for 12 years and not 13 years.

  5. Is there a cap to the amount I can receive as gratuity?

    Yes. A company cannot pay you more than Rs.10 lakh as gratuity, irrespective of the number of years you have completed. This limit is also applicable to gratuity you can receive from different employers during your lifetime. If your company wishes to pay you more money, they can title it under ex-gratia or bonus.

  6. How do I nominate someone to receive my gratuity in case of my death?

    To nominate one or more heirs for your gratuity amount, you need to fill in Form F when joining a company.

  7. How many days will it take for the employer to remit the gratuity amount?

    Usually, gratuity is released along with or just before/after your full and final settlement is done. The government mandates employers to pay the amount within 30 days. If there is any delay in payment, the employer has to pay simple interest on the amount from the due date until the date when payment is made.

News About Gratuity

  • Government issues gratuity, cash payment details of retired central govt employees

    The Ministry of Finance’s Department of Expenditure has issued an office memorandum (OM) regarding gratuity, cash payment details of retired central government employees. This is for those employees who retired between January 2020 to June 2021. The OM mentioned that the rate of DA shall remain at 17 percent of basic pay, the same has been enhanced to 28 percent of basic pay subsuming additional instalments arising on January 1, 2020 (4 percent), July 1, 2020 (3 percent) and January 1, 2021 (4 percent) payable with effect from July 1, 2021. Following the revision, the effective rates shall be 21, 24, 28 percent respectively for the three different periods i.e., January 2020 – June 2020, July 2020 – December 2020, and January 2021 to May 2021. It needs to be mentioned here that as per the existing provisions contained in Central Civil Services (Pension) Rules 1972, DA on the date of retirement or death is reckoned as emoluments for the purpose of calculation of gratuity. Also, as per the existing provisions contained in CCS (Leave) Rules 1972, pay admissible on the date of retirement plus DA on that are reckoned for the purpose of calculation of cash payment in lieu of leave. All other conditions as stipulated in CCS (Pension) Rules 1972 and the orders of the Department of Pension & PW shall continue to be applicable while calculating gratuity and cash payment in lieu of leave respectively.

    9 September 2021

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